UCC Committee Meeting Minutes 2019-05-17

Meeting opened: Attendance: [FVP] [MLG] [THA] [MPT] [420] [TEC] Apologies: [DBA] Absent: Late: [JGM]

Meeting opened at 2:07

Motions by circular

  • [TEC] Reimburse [FVP] $228.45 for drinks run
    • Passed 5:0:1
  • [MLG] Reimburse [MLG] $0.30 for poster
    • Not passed 4:0:0

Attempted new motions: [TEC] motions to budget for posters that [MLG] made $0.60 [MPT] seconds Motion fails. 2:0:2

Confirmation of minutes from 2019-04-30_ogm

Committee Reports

President's Report

  • Thanks to [MLG] for transcribing the meeting from the 29th March.
  • UCC Status Report: There aren't too many things wrong with UCC, but there's plenty that we can do better.
    • Thanks also to everyone who came along on Monday to participate in the discussion.
  • Went with [MPT] and put up posters around the CS building. Hooray.

Vice President's Report

  • Pre-emptive reminder to [THA] that he's not the VP any more and shouldn't now be speaking
  • Very thank you to [MLG] for transcribing the 2019-03-29 meeting
  • Finally got the camp EMP, etc. safely to Guild
    • Meeting with Guild before this meeting, will update with how it went
    • Thanks to [AJT] for helping out
  • Want to organize a committee day of activity some time after exams to plan out semester 2
    • Both paperwork and advertising can then be prepared in advance
    • Something I've done on other committees and has worked well
  • AAAAAAargh assessments

Secretary's Report

  • Did a lot of work for UCC this week
    • Published minutes for all the meetings that were missed previously
    • UCC Committee is now up to date
  • Made a inclusivity poster and put it up in the clubroom
    • Somenoe in the club saw it and made a better one
    • Does committee want [MLG] to reprint posters with updated one?
  • Is slightly miffed that [FVP] elected to use a colour other than #FDC4DF for the camp posters

Treasurer's Report

  • Felix please stop hogging the ducking lock file for the agenda. Thanks
  • Standard account - $2187.99

  • Card account - $3.27

    |--------------|-------| | Drink | Total | |--------------|-------| | null coke |$ 29.44| | coke |$ 20.90| | Pasito |$ 13.44| |screaming soda|$ 4.20| | kole beer |$ 4.20| | solo |$ 2.40| | lemonade |$ 0.84| |--------------|-------|

    |----------|-------| | Person | Total | |----------|-------| | jimbo |$ 32.35| |alexjthat |$ 25.92| |shelrock1 |$ 22.52| | james1 |$ 16.84| |nightglyde|$ 16.04| |----------|-------| REINBURSMENTS: [THA] is going through all the recipts

  • [FVP] $21 for cable testing

  • [MLG] Second passes 5:0:1

  • [FVP] $7.30

  • [MPT] second passes 5:0:1

  • [GIR] drinks run $116.18

  • [MLG] second Passes unanimous

  • [MVP] $14.49 for paper towels and wipes

  • [MLG] second passes unanimous

  • [FVP] $310.26 for snack run 5:0:1

[MPT] procedual motion to remove seconds [FVP] Seconds passes 4:1:1

[ALI] $41.75 for pizza passes unanimously

[FVP] $126.90 for fresher welcome 5:0:1

[FVP] $76.55 for pizza 5:0:1

[THA] leaves 14:34

[MPT] Procdural motions to reinstate seconds passes unanimously

Fresher Rep's Report

  • Did the constitution stuff

OCM Reports

[TEC] - had a busy week, life membership certificates will come soon™

Machine Technical Reports

Servers

  • We still have two M4s and one Cisco server unused

  • For some reason, motsugo is now denying every first login attempt via ssh - [MPT]

  • Motsugo is not working properly

Network

  • We have two spare chassis which are probably compatible with Bitumen, probably should do something with those

Desktops

  • Eistien is not working

Misc.

  • Dispense is not working
    • einstien
    • dispense online

      - snack machine is broken

New equipment

Drinks and Snacks

[FVP] did a drinks run, $228.45

External Entities

Mail

Guild/SOC

  • SOC meeting on 15th of May

    • Did we? Cause [MPT] and [THA] attended
    • [THA] did Treasurer things

  • Tagging equipment

    • Will probably be costly
    • Do we need to? Why are we specifically getting called out?
    • [TEC] is going to sort this

Other Entities

  • EMS office - re posters
    • SAC meetings of all the faculty related clubs for sciences Action for [MPT] to follow up if he doesn't hear anything in a week.

Events

Committee organises stuff date

[MPT] Study event.

  • Maybe

Tech talks

Posponed to next semester

[FVP] and [THA} arrive at 14:25

Camp - [FVP], [MPT], [MLG]

  • EMP is done, event is temporaryly approved

ACTION: [MLG] to send email for camp - advertising [MLG] send email for camp, volunteers for RSA, First aid, cooking

[MPT] To do the facebook thing - Posters have been done for camp

  • [MPT] would like to run a talk at camp
  • [FVP] would like to run a talk

  • [MLG] would like to be the head chef at camp

    • Nic, okay with helping running a a competiton at camp ACTION: PCS to do programming competition

      - online contest

  • EMP is done(?)

    • We still need to nail down who is going to be on first aid

  • Update on camp post-Guild meeting

  • What is next?

    • What do we need to do before camp?
  • Sell tickets
  • Get volunteers
  • Get consent forms

ACTION: [FVP] to add tickets to dispense - What tasks do we have to allocate to people? ACTION: [MPT] Send things to guild ACTION: [MLG] TO create staff roster

  • [FVP] run BBQs outside comp sci exams and sell camp tickets + memberships
    • Need to know when/where comp sci exams are for various units
    • [FVP] isn't studying comp sci so can probably help run these
    • Stalls etc outside Guild premises has to go through Campus Management, otherwise EMPs, food training etc. is the same
    • Volunteers needed [at least 3 people per stall] ACTION: [420] [MPT] Figure out when all the CITS units are having exams/where? ACTION: [FVP] to organise BBQs Volunteers: [MLG] [MPT] [420] ACTION: After found times, [MLG] to email door for volunteers

Nic leaves 14:52 [THA] 14:52 leaves. No-one can stop [THA] singing for 4 minutes. [JGM] arrives 14:55

ACTION: [FVP] to email CSSC and ask them to advertise for camp - also do this in person

Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30)

[MLG] to create event email and facebook. Catering - Pizza - Need to budget - [MLG] Motion to spend $7 per person who is attending and active at event - [FVP] seconds 5:0:1

  • [FVP] plans for kicking out anyone who is not involved

ACTION: [JGM] Need to action someone to prepare posters (an OCM?)

Quiz night

  • It happened
  • [THA] hosted well, was good rep for UCC
  • [FVP]'s table came third (committee table?) (accidental committee table - [MPT])
    • [FVP], [JGM], [MPT], [MLG] attended
    • [MLG] reclaimed the mousepad that UCC donated as a prize
    • [MPT] won tickets to a p;ay that his gf liked

Ethical Hacking stuff - David Glance

  • [FVP] went to ethical hacking thing yesterday, they thought that it was good
  • [FVP] thinks UCC could help out with ethical hacking
  • Thinks UCC could help with organising ethical hacking stuff
  • [MLG] suggests inviting David Glance to UCC for doing something - tutorial?
  • [FVP] doesn't know how we can be involved other than advertising
  • UCC should do a CTF event - create a UCC team
    • Organise an event for this next semester
  • [FVP] 24hr event - loft - ethical hacking stuff

Study event with Data Science Club

  • DSC insists that Data Science is real, [FVP] is skeptical, but they do have free pizza
  • Monday 27th May 6-9pm at Reid Library in Hamsley.
  • DSC is doing organisational stuff.
  • Looking for volunteers to help with mentoring/tutoring. ACTION: [FVP] emails for volunteers

Action Items from 2019-04-30_ogm

  • [FVP] change the meeting times, or show [MLG] how to change the meeting times for committee meetings Done! Also [MLG] still wants to know how to do.
  • [FVP] Follow up with Bre and send stuff through to committee not done,
  • [FVP] and [DBA] to organise tech fixup event Is done
  • [FVP] and [JGM] to sell excess server stuff like the two still-working M4s Being done, [FVP] and [JGM] might do things this week.

  • [FVP] to tour guild for [MPT] [TEC] done

  • [MLG] Send email out communicating for volunteers and advertising head chef

  • [MLG] to organise club meeting for interested parties re:group review in the tav next week done
  • [THA] find and budget parts for new computers - pinball and porcupine - being done - budget $2000 - in progress
  • [420] to submit changed constitution to commisioner/guild. done
  • [TEC] Prepare HLM certificates for new life members Was busy, in process
  • [JGM] and [FVP] to sell excess server stuff like the two still-working M4s Still in progress
  • [DBA] and [FVP] to organise tech fixup event

    is done

General Business

[MLG] Door prize for camp - Raspberry PI-3? Should get sponsership for camp ACTION: Sponserships: [TEC] to email around for sponserships ACTION: [TEC] create list of places to go for sponsorship in Perth

  1. Report from Group Review meeting It happened. [MLG] is going to do a barebones review idea for next meeting.

  2. Should [private] archives exist of committee-only? Yes. ACTION: [FVP] to do, or ask wheel.

  3. Should run some exam related events

  4. Study session

  5. Procrastination session [FVP] to do movie night 31st May ACTION: MLG to do email and fb event [MLG] to bring in a copy of Starship Troopers

  6. [ALI] dooring ACTION: [FVP] to continue with door review/intro thing [FVP] motion to uphold dooring at 10am Monday. [MPT] Passes unanimously

  7. [FVP] Motion to give UCC image shirt worth $40 to [CHZ] as thanks for Startup talk [JGM] seconds passes unanimously

[MPT] motions up to $5 for [MLG]'s posters pertatining to inclusivity [FVP] seconds 4:1:1

Meeting closed at 15:45

Current Action Items

[FVP] to add tickets to dispense [FVP] to organise BBQs [FVP] to email CSSC and ask them to advertise for camp - also do this in person [FVP] emails for volunteers for study event with data science [FVP] to do or ask wheel to create [private] archives of committee-only [FVP] to do movie night 31st May [FVP] to continue with door review/intro thing

[MPT] Send things to guild for camp stuff [MPT] Figure out when all the CITS units are having exams/where [MPT] to follow up if he doesn't hear anything in a week from SAC. [MPT] Organise study event maybe [MPT] To do the facebook thing for camp

[MLG] to send email for camp - advertising [MLG] send email for camp, volunteers for RSA, First aid, cooking [MLG] TO create staff roster for camp once we have volunteers [MLG] to email door for volunteers for sausage sizzles [MLG] to do email and fb event for 31st May movie night [MLG] to bring in a copy of Starship Troopers

[TEC] is going to sort out tagging stuff [TEC] to email around for sponserships [TEC] create list of places to go for sponsorship in Perth

[420] Figure out when all the CITS units are having exams/where

[JGM] Prepare posters for Tech Fix up event 17th June

PCS to organise programming competition for camp

  • [FVP] Follow up with Bre and send stuff through to committee
  • [FVP] and [JGM] to sell excess server stuff like the two still-working M4s
  • [MLG] Send email out communicating for volunteers and advertising head chef
  • [THA] find and budget parts for new computers - pinball and porcupine - budget $2000
  • [TEC] Prepare HLM certificates for new life members
  • [JGM] and [FVP] to sell excess server stuff like the two still-working M4s

Minutes uploaded by [MLG] at 16:11 on 2019-05-17