Meeting opened: 14:52

  • Attendance: [FVP] [MLG] [TEC] [MPT]
  • Non-committee: [PJA] [BOB]
  • Apologies: [THA]

Confirmation of minutes from 2019-05-31

[FVP] motions [MPT] seconds Passes 4:0:0

Committee Reports

President's Report

  • Big thanks to [MPT], [MLG], Anton from CSSC, [AJT] and others for help with the BBQ stalls
    • Not especially successful but it was worthwhile for the marketing
    • Suggestion to run BBQ stalls during semester instead, just in Guild village or something
  • Regained access to Connectingup.org
    • It's essentially an online store with nonprofit discounts
    • Microsoft volume license discounts are available but not so cheap
    • Also created Microsoft nonprofit account
    • All details in uccpass
  • Westpac is weird. Number to sign still needs fixing?
  • Give up on Camp. It's a lost cause.
    • We can run the tech talks during semester instead.
    • Thanks to everyone who put in time to get it this far. (mostly me haha)
  • Planning session was exceptionally poorly attended by committee.
    • Seriously. We need to get our act(s) together.
    • Reminded me why I don't like this club.
    • Thanks to myself, [TEC], [MPT], [DAS], Jack Menzie and [AJT] for attending
    • In other words planning still needs to be done, emails need to be sent, etc.
  • Tech fixup was fun, reminded me why I do like this club.
    • Thanks to [MPT], [CFE], [AJT], [DAS], [DAA] and others for showing up
    • Lots of tech stuff being done and still to go, see reports below
  • Standing reminder to committee to be nice. We're all volunteers, and tbh hardly ever see each other outside of meetings, so please make an effort to make those few interactions pleasant.

Vice President's Report

  • Sad that camp isn't going ahead.
  • Seemed inevitable.
  • Student Leadership Training + guild is not great. There was only 1 training session happened between AGM and camp.

Secretary's Report

  • Went to job interviews
  • Had a cold. Am less sick now.
  • No time for ucc this week

Treasurer's Report

  • Busy sweating it up in Austria

Fresher Rep's Report

OCM Reports

Machine Technical Reports

  • Most of this comes from the tech fixup

Servers

  • Urgent part of molmol upgrade already done by [DAA]
    • Upgrade to next major version recommended but will take a long time
  • Nothing yet done with Cisco UCS server, was going to become VM host
  • Intel Optane PCIe SSD still needs a home
  • R.I.P. another x3550 M4, eternally waiting for its firmware upgrade
  • Murosoi has double sudden disk failure.

Network

  • Lard has been upgraded, has SupII-Plus-10GE and latest Cisco IOS
  • Bitumen also running latest IOS
  • Kerosene is new switch to replace bitumen
  • Lots of downtime replacing/upgrading core infrastructure. Yay.

Desktops

  • Someone spilled soft drink on Pinball's keyboard a few weeks ago, keys are now sticky and it's basically unusable
    • Has been replaced by the Sun PS/2 keyboard from machine room
  • Cobra is now dualboot, Linux on a small SSD and Windows on the 2TB HDD
    • Reboots when idle for 10 minutes between 2-5am into Linux
    • Linux configured with unattended-upgrades
    • [FVP] made some signs
  • Old 500GB SATA SSD from pinball died with almost-fire (purchased June 2018)
    • Should be under 5 year warranty

MLG: Next time something like this is noticed, it should immediately be emailed to committee so that we can look for the culprit.

Misc.

  • Two monitors are dead - bad PSU on the small Samsung from the machine room, cracked screen on another one

  • Webcams still on clubroom network. Could do firewalling instead to make sure they don't have internet.

  • Was a power outage: currently everything is broken.

  • Wheel meeting this Saturday.

    • Meeting at 7pm.
    • Bob: Meet here at 5pm if you want dinner.

New equipment

  • N/A

Drinks and Snacks

  • Snack machine needs a refill
  • Is currently broken (see above: everything is broken)

External Entities

Mail

  • Letter from Westpac confirming changes to online admins

Guild/SOC

  • Next SOC meeting when?
  • Loft bins are full, nobody empties them

Other Affairs

  • UWA planning to lock all campus toilets after hours, requiring campus card to access
    • Alaura of Unigames working on proposal on behalf of CH clubs
  • Financial report from 2018 due end of June for Incorporations Act compliance
    • [THA] not able to get that done
    • [FVP] has the login details

ACTION: [MLG] to look into financial reporting: Financial report from 2018 due end of June for Incorporations Act compliance

  • Computer Club meetings, Pres + VP invited, when and where?
    • ACTION: [FVP] to help organise the computer clubs meeting
    • ACTION: [FVP] Make the FUCC

Events

Semester 2 Planning Session - 14th June, 10am - 2pm.

  • Was a flop?
  • Couple of non-committee attended which was good
  • Much work still needs to be done. Many volunteer hours needed.

[TEC] thought the event had value. The conversation had work better informally rather than in a formal structure. ACTION: [TEC] to organise another planning event.

Tech talks

  • Emails need to be sent, dates fixed, then FB events / announcements

ACTION: [MPT] to organise events.

Camp - [FVP], [MPT], [MLG]

  • Cancel it?

  • [MPT] Losing the $400 deposit. Probably still less of a loss than running camp given the current sales of tickets.

  • [FVP] motions to cancel camp

    • [MLG] Seconds
    • Passes: 4:0:0

  • [FVP] motions to refund people who already bought tickets

    • [MPT] seconds
    • Passes: 4:0:0

  • ACTION: [FVP] to contact the venue and cancel camp

Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30)

  • Reimburse [FVP] for food.

  • [FVP] Spent $23.44 on food.

  • [MLG] motion to reimburse [FVP] $23.44

    • [MPT] seconds
    • Passes: 3:0:1

Movie night

  • [MPT] ran a spontaneous movie night last Friday(?), was good
  • They watched "What we do in the shadows"

Computer Club Quiz Night

  • Data Science keen.
  • Need to contact other clubs

Ethical Hacking stuff - David Glance

  • Another meeting Tuesday 25th, 3pm in seminar room 1.24 Com.Sci.

ACTION: [FVP] to email info to ucc about ethical hacking.

Action Items from 2019-05-31

  • [FVP] to continue with door training

    • not done

  • [FVP] Follow up with Bre and send stuff through to committee

    • not done

  • [FVP] and [JGM] to sell excess server stuff like the two still-working M4s

    • not done

  • [FVP] do writeup/agenda for tech fixup & send to [MLG]

    • done

  • [MPT] to follow up if he doesn't hear anything in a week from SAC.

    • not done

  • [MPT] do writeup/agenda for planning session & send to [MLG]

    • not done

  • [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day

    • done

  • [MLG] TO create staff roster for camp once we have volunteers

    • will never get done

  • [MLG] we have no volunteers for camp - So email them again.

    • not done cause unnecessary

  • [TEC] to email around for sponserships

    • Not done

  • [TEC] create list of places to go for sponsorship in Perth

    • Not done

  • [JGM] Prepare posters for Tech Fix up event 17th June

    • not done

  • PCS to organise programming competition for camp

    • not done

  • ACTION: [MPT] to notify PCS that camp is dead.

General Business

  • Do a door purge already - [FVP]
    • Honestly the door regs are fine, it's the people that matter
    • Maybe just get people to sign something saying they agree to uphold the regulations or include something to that effect in their application.
    • [FVP] thinks we should have physical forms
    • [MLG] thinks digital is fine
    • [PJA] Physical forms means that new door members have to be face-to-face with committee member to initiate responsibilities.
      • Door members should sign a new regulations contract to stay on door.
      • We should give people two weeks to sign the documentation and otherwise purge door. Exceptions at committee discretion.
    • ACTION: [TEC] tp write up new door regulations form this weekend
    • [MLG] motions for committee to do door purge according to the following:
      • Current door members must sign the new regulations contract to stay on door within 2 weeks or they will be removed - with extensions at committee's discretion.
      • [FVP] seconds.
      • Passes 4:0:0.
    • ACTION: [MLG] Will communicate and start door purge.

Wheel review:

  • [MLG] would like to create a purge similar to the door one. Send an email to wheel asking them to reply that they are interested in staying on wheel within 2 weeks.

  • [MPT] Just because people are removed for inactivity, is doesn't mean that they can't be put on.

  • [MLG] It is not a punishment.

  • [MLG] wants to create a motion to do a wheel review: send an email to all members of wheel asking if they are still interested in being on wheel, giving them 2 weeks to reply before doing a wheel purge.

  • [FVP] would like to add a statement for member to uphold current committee regulations, including the wheel ethical guidelines.

  • [MLG] do you want that to be a physical form?

  • [FVP] for wheel, I think digital is okay.

    • Would signatures be okay in digital?

  • [MPT] doesn't think that they have to be cryptographically secure.

  • [MLG] motion to do a wheel review according to the following:

    • Send an email to all members of wheel, requiring a response within 2 weeks to signal interest for remaining on wheel; or else they shall be removed from wheel.
    • [FVP] second.
    • [FVP] thinks it will be good when people reply, they should add in the additional: I agree to follow the regulations of UCC including the wheel ethical guidelines.
    • [PJA] If you put that in the email, and require agreement as part of replying in the positive, it becomes a binding contract.
    • Then we don't need the form

  • [MLG] motion to do a wheel review according to the following:

    • Send an email to all members of wheel( which includes the requirement in the email: : I agree to follow the regulations of UCC including the wheel ethical guidelines; requiring a response within 2 weeks to signal interest for remaining on wheel; or else they shall be removed from wheel.
    • [TEC] seconds
    • Passes 4:0:0.

  • Dualboot PCs

    • [FVP] wants more Linux near the door and more Windows in the corner
      • Dualboot is easy enough to setup for fresh installs
      • Cobra, corydoras, clownfish or porcupine
      • Maybe even Windows on Napoli...?
    • [BOB] we did this previously, all the best computers tended to stay in windows most of the time, and it was troubling for people when they wanted to use linux.
    • [FVP] We should have default linux on computers.
    • [BOB] Windows should reboot at night. Linux should have automatic updates installed.
    • [MPT] linux should be able to be installed on any computer as a dual boot so long as there are automatic updates.
    • [MPT] motions to support installing clubroom machines as dual boot provided they are set up to automatically install updates for both operating systems.
      • [FVP] having windows is inviting people to install games on it.
      • [FVP] we should ban games on certain computers.
      • [FVP] seconds
      • 3:0:1

  • [FVP] technical dsfjba on computers makes it difficult to install games on some computers.

  • [FVP] motion:

    • to prohibit the installation of games on windows on the following computers
      1. Pinball
      2. Napoli
      3. Clownfish
      4. Porcupine
      5. Chubsucker
    • [MPT] seconds
    • Passes 4:0:0

  • Need to get more SSDs.

    • [FVP] thinks we should get like 120gb SSDs
    • [TEC] purpose?
    • [FVP] that's all you need for a system
    • [MPT] should we look at the replacements for muriso are more redundant so that the same failures don't happen again.
      • SSD pricing: roughly $50 per SSD
    • [FVP] would like to purchase 4 SSDs for new system disks
      • Budget: $250
    • [MLG] motions to budget $250 for purchasing 4 SSDs and shipping costs.
      • [FVP] Seconds
      • Passes 4:0:0.

  • Shirt rack stays inside a lot more than it should

    • Reminder to put it outside?
    • Should we start sending door warnings to that effect?

  • [AJT] should we have similar reviews of sprocket and winadmin?

  • [FVP] yes. No reason that they cannot also agree in the same forms as a wheel member, and then have less responsibility.

  • [FVP] motion to do a sprocket/winadmin/webmasters review according to the following:

    • Send an email to all members of sprocket/winadmin/webmasters ( which includes the requirement in the email: : I agree to follow the regulations of UCC including the wheel ethical guidelines; requiring a response within 2 weeks to signal interest for remaining on those groups; or else they shall be removed from those groups.
    • [MPT] we should get people adding people to those groups should get people to sign things before adding them.
    • [MLG] seconds.
    • Passes 4:0:0

  • [FVP] motion to clarify that any wheel member, at their discretion, may add members to any group: sprocket/winadmin/webmasters, provided that they inform wheel and the committee upon doing so, and require the member to sign the regulations of UCC including the wheel ethical guildlines.

    • [MPT] seconds
    • Passes 4:0:0

  • [MLG] Kick non-attending members off committee. Constitution: 16.2

    • [DDA] [420] have not been attending
    • I would like to declare them vacant.

  • [FVP] [420] has not communicated with anyone recently. [DBA] has communicated with [FVP], and has things going on, but has not been giving notice for meetings. We should still cut him some slack.

  • [TEC] [DBA] has still being doing things for the club, have not seen any work put in by [420].

  • ACTION: [FVP] to talk to [DBA] about recent behaviour and notice of meetings.

  • [MLG] motions to declare the position of Fresher Representative vacant in accordance with 16.2 of the constitution.

    • [FVP] seconds
    • Passes 4:0:0
    • ACTION: [FVP] to inform [420] of committee changes

  • [MLG] suggests a combined OGM/Semester 2 welcome at 5:30pm Thursday August 1st 2019.

  • [FVP] Motion to hold OGM at 5:30pm Thursday 1st August 2019 in the loft.

    • [MLG] seconds
    • Passes 4:0:0
    • ACTION [FVP] book the loft from 4:30 until 7pm.

  • [FVP] Borrowing regulations: there seems to be no consistency currently.

  • [BOB] Used to be Head tool. Created rules such as: No power tools overnight.

    • Borrowing stuff has always been a problem.

  • [MLG] should we reinstall Head tool?

  • [BOB] Should be clear that not everything in the club can be borrowed.

  • [TEC] Common items should have a whitelist. Other items should go through committee.

  • [MLG] Borrowing should be limited to UCC members.

  • ACTION: [MPT] to create a whitelist for borrowing things and requiring any other items to go through committee.

  • [FVP] Once the whitelist has been created, motion that people will adhere to it.

    • No second.

  • ACTION: [FVP] to announce to UCC member that we are creating a white list and revising the borrowing regulations.

  • [FVP] Can we change the name of the theftbook to something else with less negative conotations: the borrowing register.

  • [FVP] motion to change the name of the theftbook to the Big Book of Borrowing.

    • [MLG] seconds
    • Passes 3:0:1.

Meeting closed at 17:10

Current Action Items

[FVP]

  • to continue with door training.
  • follow up with Bre and send stuff through to committee.
  • to sell excess server stuff like the two still-working M4s.
  • to help organise the computer clubs meeting.
  • make the FUCC.
  • to reinburse camp tickets.
  • to email info to ucc about ethical hacking.
  • to contact the venue and cancel camp.
  • to talk to [DBA] about recent behaviour re: notice of meetings.
  • to inform [420] of committee changes.
  • book the loft from 4:30 until 7pm on the 1st August 2019.
  • to announce to UCC member that we are creating a white list and revising the borrowing regulations.

[MPT]

  • to notify PCS that camp is dead
  • to organise events for tech talks semester 2
  • to create a whitelist for borrowing things and requiring any other items to go through committee.

[MLG]

  • to look into financial reporting: Financial report from 2018 due end of June for Incorporations Act compliance
  • will communicate and start door purge
  • will communicate and start wheel check

[TEC]

  • to organise another planning event for UCC
  • to email around for sponserships
  • create list of places to go for sponsorship in Perth
  • to write up new door regulations form this weekend

Minutes uploaded by [MLG] at 13:16 on 2019-06-22

Edited for markdown by [THA] at 12:27 on 2019-08-18