UCC Meeting on 11th October 2019

UCC Committee Meeting Minutes 2019-10-11

Meeting opened 14:15

Confirmation of minutes from 2019-10-04

  • Confirmed

  • [MPT] procedural motion to skip to general business

    • [THA] seconds
    • 4:0:0, motion passes

Committee Reports

President's Report

Dead and replaced by [MPT]

Vice President's Report

  • Has multiple things due all before Sunday
    • External screaming
    • Can't do much

Secretary's Report

Probably also dead by method of thesis

Treasurer's Report

Account Amount
Chequing $2,585.95
Mastercard $3.17
Reserve $3,563.95
Guild $2,520.65
Countersum $5,068.84
  • Have been very busy, and with the end of semester looming will be even busier soon
  • Emptied the safe yesterday, with a total deposit of $986.90
  • Still working on the book with PCS and DSC
  • Something PCS has been doing is putting reports at the end of the meeting
    • Helps to prevent double up of reports with other business
    • Would like to see if we could try it at UCC

Fresher Rep's Report

  • Apologies

OCM Reports

[TEC]

  • Hasn't done much lately.
  • If people would be able to help with LDAP integration of the discord bot it would be nice.

[JGM]

  • Nothing to report

[MVP]

  • Apologies

Machine Technical Reports

Servers

  • Still serving

Network

  • Something wrong with mail/SMTP
    • [TEC] will figure it out maybe

Desktops

  • Still desktopping

Misc.

  • Still miscing

New equipment

Drinks and Snacks

  • We need another non-coke drink run
    • [JGM] is happy to do the driving
  • [MPT] motions to put $300 on the mastercard for drinks and snacks
    • [THA] seconds
    • 4:0:0 motion passes

External Entities

Mail

  • Not checked

Guild/SOC

  • SOC meeting on Wednesday

    • [THA] is happy to go

  • [MPT] emailled Taco about EFTPOS reader fine

    • Was reduced to $140
    • [MPT] motion that we pay using the Guild account and seek reimbursement from other clubs
      • [THA] seconds
      • 3:0:1

Other Affairs

Events

Cameron Hall-oween

  • Planning progressing well
  • Need people to buy more tickets!
    • Need to promote to members
    • If you buy a ticket beforehand, you get to pick a song

Charity Vigil

  • Pending final wrap-up meeting

Action Items from 2019-10-04

[MPT]

  • Write guidelines for non-wheel groups
    • Not done yet
  • Follow up with other clubs & tenancy about room access
    • Not done yet
  • Keep an eye on how convocation clubs proposal proceeds
    • Ongoing, no further news
  • Help [MVP] with EMP and loft booking for Nightmare LAN
    • Done

[THA]

  • Draft welcome messages and welcome emails and an email to explain our standing on defamatory content
    • Not done
  • Create a webpage of all active committee resolutions, motions and constitutional interpretations
    • Not done

[TEC]

  • Investigate discord bots for nicknames and make discord more welcoming
    • Still wants help with AD/LDAP

[MVP]

  • Organise Nightmare LAN
    • Done

General Business

  • Door applications:

    • [bonzaibob] (Charlie Owens)
    • [MPT] motions to put [bonzaibob] on door
      • [TEC] seconds
      • 4:0:0
      • Welcome [bonzaibob] to door

  • [MPT]: Need to set a venue for the OGM

    • The loft?
    • Need to set now so it can be booked
    • We already have the loft booked for the Nightmare LAN, we could maybe combine the two somehow
    • [MPT] motion to put the meeting in the loft
      • [TEC] seconds
      • 4:0:0 motion passes

  • [MPT]: Consider moving the OGM date

    • It clashes with Nightmare LAN
    • We may need a door member on duty while the meeting is occurring
    • We could also work around the LAN

Meeting closed at 14:33

  • Much celebration ensues for an 18 minute meeting

Current Action Items

[MPT]

  • Write guidelines for non-wheel groups
  • Follow up with other clubs & tenancy about room access
  • Keep an eye on how convocation clubs proposal proceeds

[THA]

  • Draft welcome messages and welcome emails and an email to explain our standing on defamatory content
  • Create a webpage of all active committee resolutions, motions and constitutional interpretations

[TEC]

  • Investigate discord bots for nicknames and make discord more welcoming

Minutes uploaded by [THA] at 14:35 on 2019-10-11