UCC Meeting on 27th January 2020
UCC Committee Meeting Minutes 2020-01-27
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Attending: [MPT][MLG][MVP][AAA]
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Apologies: [THA]
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Absent: [JGM]
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Late: [TEC]
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Meeting opened 19:10
Confirmation of minutes from previous meeting
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[MPT] Minutes confirmed Committee Reports
President's Report
- Started contributing to cataloguing UCC's books on LibraryThing
- Shelves are now labelled for easy reference
- Thanks UniSFA for letting us borrow their barcode scanner
- Thanks [MVP] for getting this moving
- Corresponded further with Rob Ardill re: IPv4 addresses
- Have reached a satisfactory agreement re: raised issues
- Final agreement has been made available to committee
- Camhall Clubs meeting is on Wednesday at 5pm, for those who are interested
- Idea is general planning, event coordination, etc.
- Tenancy application needs doing
- Reminder: due 7th Feb
- I can do work on it, but would appreciate help
- Will be interested in discussing other clubs' strategies
- First SOC meeting of 2020 has been announced (via Facebook :/)
- See External Entities section
- Was contacted by Oscar Hermoso about AssociationsOnline
- He's still getting our notifications
- Checked our account, we have control of it and Oscar doesn't appear
- Will ask him to attempt to log in to his account and remove himself
Vice President's Report
- Planning to finish the long-form fresher guide.
- Given the qualitiy of previous guides, not too much to do.
Secretary's Report
- Writing emails
Treasurer's Report
- Out of the budget that was allocated for filling the vending machine we spent ~$200.
- Ran out of bags for money. [MPT] cleared the bags out so we have bags again.
OCM Reports
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[MVP]
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Did library things
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We have a login.
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Creating fb event for uncharity
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[AAA]
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Uncharity meetings are happening
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Things progress.
Machine Technical Reports
Servers
Network
- Running out of new VMs, should consider cleaning up/expanding range
Desktops
- Cichlid having power issues, details unclear so far
Misc.
- [TPG] bought some LEDs for breadboards for O-day.
New equipment
- Sety's Mac Pro
- [MPT] put it in the machine room for safe keeping
Drinks and Snacks
- Still have the snack run budget to refill the vending machine
- Needs doing before O-Day
- These is canned water on order still.
External Entities
- Not checked
Guild/SOC
- First SOC meeting
- When: Wednesday 5th Feb 5:30 pm
- Where: Wilsmore Lecture Theatre
- Need to send a rep
Other Entities
- LibraryThing
- Online library management software
- We now have an account, details in uccpass
- Cataloguing beginning, see reports and general business
Events
UnCharity Vigil
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The UnCharity committee voted to make entry a gold coin donation.
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UCC is running some activites, still finalizing what activities. Probably Jackbox, maybe Screencheat.
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UCC will get some dividend from running the event.
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UnCharity want to use the square reader for orders
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Square reader will be used with a 2.0% surcharge for use, as UCC is charged a 1.9% surcharge for square.
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UCC is planning on auctioning off the games on shelf 21 in the clubroom.
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Moneymatches and donations to set the game in Jackbox.
Action Items from previous meeting
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[MPT] to update after-hours access.
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not done
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[MPT] to ask EMS about first year classes and see if we can talk to classes.
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not done
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[MPT] will communicate with the seller of IPv4-
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done
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[MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD-
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not done
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[TEC] to catalogue UCC for insurance purposes-
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ongiong
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[MLG] to call out for volunteers for help in uncharity vigil.
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Done
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[MLG] call out to volunteers for o-day. Compulsory for door members-
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Done [MLG] to ask [BEN] to make a fresh poster
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Ongoing
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[BOB] to purchase oscilloscope on behalf of the club.
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not done
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General member O-day exhibits.
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Add [MPT] to make a huge ncurses project. Shouldn't take more than a few weeks of solid work. -[TPG] hack up an adder on breadboards
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[MTL] logic gate puzzle?
General Business
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[MPT]: Introducing rest of committee to uccpass
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[MVP] Library:
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[MVP] and [MPT] have been reorganizing books and creating a library. Tagging books fro UCC.
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Need to work out home much we have left in our regular upgrade budget.
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[MVP] is emailing tenancy about after access card readers.
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Need to solve issue of non-student access to UCC/Cameron Hall.
Meeting closed at 19.59
Current Action Items
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[MLG] Create fb events for future events - Fresher Welcome - O-day - Cleanup - Tech Talk (How to UCC)
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[AAA] to bug committee to make sure we are writing tenancy application.
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[MPT] to update after-hours access.
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[MPT] to ask EMS about first year classes and see if we can talk to classes.
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[MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD-
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[TEC] to catalogue UCC for insurance purposes-
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[MLG] to ask [BEN] to make a fresh poster
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[BOB] to purchase oscilloscope on behalf of the club.
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General member O-day exhibits.
-
Add [MPT] to make a huge ncurses project. Shouldn't take more than a few weeks of solid work. -[TPG] hack up an adder on breadboards
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[MTL] logic gate puzzle?
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[MVP] to bothe unisfa about joint issues during their committee meeting
Minutes uploaded by [MLG] at 19:59 on 2020-01-27