UCC Meeting on 10th February 2020

UCC Committee Meeting Minutes 2020-02-10

Attendance: [MPT][MLG][MVP][AAA] Absent:[TEC] Apologies:[THA] Meeting opened: 19:02

Confirmation of minutes from 2020-02-03

[AAA] Minutes confirmed

Committee Reports

President's Report

Supp exam was difficult
Tenancy application was completed
Thanks to [TEC] for assistance
[MPT] is going to student leadership training tomorrow/Wednesday
Clean-up this weekend
Helped with Uncharity
It was fun.
We are in the process of becoming owners of IP addresses.

Vice President's Report

Secretary's Report

Money is good.
Been preping for new uni year

Treasurer's Report

Back soon

Fresher Rep's Report

OCM Reports

[AAA] We had uncharity
It 'looked good'.
Does not know how to spell Hawaiian.
[MVP] Will have a wrap up meeting for Uncharity
Emailed Omar about accessibility to Cameron Hall after hours.

Machine Technical Reports

Servers

We had a rouge VM, has been shut down. Will be investigated.
[BOB] is looking though UCC VMs, shutting down anything that is not documented.
Need to implement a system to contact owners to make sure that people still want their VM.

Network

Net works.

Desktops

On desks.
Graphics gremlins are about.

Misc.

New equipment

We have a new box for an osciloscope.
But we do not have the scope yet.

Drinks and Snacks

We are still good for snacks. [AAA] was going to run, but we are not low on anything.

External Entities

Mail

Still stuck in guild.

Guild/SOC

SOC meeting last week.
Summary in the committee email archive.
Main thing: Tony (managing director) was talking about Cameron Hall stuff
Feasibility study for accessability at the end of sem 1.
Probably will be expensive.
SOC said, if we mention accessability in Tenancy plans, the uni will HAVE to move us.
We should work with guild to improve what we have if possible.
[MVP] emailed SOC VP and tenancy chair about accessability to Cameron Hall after hours for non-students.

Other Affairs

Events

UnCharity Vigil

It happened
[MVP] is very happy
[MVP] thanks [AAA]
[MVP] thanks [DAS][WIZ][DIE][TBB], Kyle.
We did not follow schedule, but there was lots of activity and we kept playing screencheat.
We ran our auction and made a lot of money off selling old games that had been sitting on shelves for a while.
[MVP] would like us to run ucc events with games like screencheat - people really enjoyed it.
[MVP] would like everyone to know that he is better at screencheat than [MPT] is.
Donations of ~$220.
[MVP] thinking about future events
Donations for eggman uploads?
Moneymatching requires more grudge matches to be useful.
Had a plan in place for access to doors for the event, Guild said this would be fine. However we didn't get it in writing, and student cards had to be used in order to access bathrooms.
Final meeting for uncharity vigil is happening next week. ACTION: [MPT] to create financial breakdown for Uncharity Vigil
Would have been nice to have more door members around. [MVP] was on shift for more of the event.
Event would run smoother with extra coverage in UCC.
[MPT] Had a better turnout than last year.

February Cleanup

This is happening on Saturday, starting at 10am.
There is also a wheel meeting on the same day, 1pm Saturday.
We have goals from last week.
No-one has sent in apologies for cleanup, so there should be plenty of volunteers around.

O-Day

Plans are in place.
Hands at any point is very appreciated
If people can get here around 8:30 to help set up.

Fresher Welcome/Tech Talk 1 - 2020-03-03

[MPT] submitted the EMP
Need to start thinking about advertising.
[AAA] to create fb events for Fresher Welcome/Tech Talk

Annual General Meeting

It exists. Happening at 5:30. 10th of March.
Here's for a full committee again.
Need to book a room and create an EMP for the AGM

Action Items from 2020-02-03

[MPT] to ask for responses again nicely (for O-day Door member).
not done
[MPT] email club to remind and hype for uncharity
done
[MPT] to ask EMS about first year classes and see if we can talk to classes.
not done
[MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD
not done
[TEC] to catalogue UCC for insurance purposes-
ongoing
[MLG] to email for a volunteer for event sem 1 to replace mooneye.
not done
[AAA] to bug committee to make sure we are writing tenancy application.
done
[AAA] set up reminder posts on fb for uncharity.
done
[TPG]/[MTL] hack up an adder on breadboards
ongoing
[PQZ] to make poster for Fresher Welcome.
?

General Business

1. Reinbursement for Osciliscope carry case
This was within the budget for the osciliscope.
Concensus that this is part of the previous budget.
Will reinburse pending recipts.
1. [MVP] done goofed. Paid $25 US for Library software
[MLG] motion that UCC reinburses [MVP] for the full $38.98 for the library software rather than the $25 previously approved.
[MPT] seconds
Passes 3:0:1
1. Approval of circular motions:
Motion to draw a $200 cash float from Guild Finance to use as a shared float for Uncharity Vigil
Motion to use the club card to purchase the pizza order for Uncharity Vigil
[MPT] motions to accept these resolutions.
[MVP] seconds
Passes 4:0:0
1. IP addresses are in the process of being obtained
UCC have paid the full amount.
Rob is registering with APNIC to effect the transfer.
Expected lead time is up to two week.
[MPT] will keep the committee list up to date.

Meeting closed at 19.56

Current Action Items

[MPT] to ask for responses again nicely (for O-day Door member).
[MPT] to ask EMS about first year classes and see if we can talk to classes.
[MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD
[MPT] to create financial breakdown for Uncharity Vigil
[TEC] to catalogue UCC for insurance purposes
[MLG] to email for a volunteer for event sem 1 to replace mooneye.
[AAA] to bug committee to make sure we are writing tenancy application.
[AAA] to create fb events for Fresher Welcome/Tech Talk
Need to book a room and create an EMP for the AGM
[TPG]/[MTL] hack up an adder on breadboards
[PQZ] to make poster for Fresher Welcome.

Minutes uploaded by [MLG] at 19:57 on 2020-02-10