UCC Meeting on 17th February 2020

UCC Committee Meeting Minutes 2020-02-17

  • Attendence: [TEC][MLG][MVP][AAA]
  • Apologies: [MPT][THA]

Confirmation of minutes from 2020-02-10

  • [MVP] confirms

Committee Reports

President's Report

  • Not here. Probably doing things

Vice President's Report

  • Made a poster
  • Almost finished Fresher guide
  • Looking forward to O-day

Secretary's Report

  • Organised posters
  • Looking forward to O-day

Treasurer's Report

  • We have money
  • Maybe soon we will have a treasurer.

Fresher Rep's Report

  • Rip

OCM Reports

  • [AAA]

  • Uncharity final meeting happened.

  • Haven't done all fb events yet.

  • [MVP]

  • Have been sick over the weekend

  • We still like him.

  • Probably not contagious.

Machine Technical Reports

Servers

  • Serving

Network

  • Net working

Desktops

  • On desking
  • No progress on graphics card issue.

Misc.

  • ...?

New equipment

  • Some new members pre O-day!
  • If you are reading this, welcome to UCC.

Drinks and Snacks

  • Good for now.

External Entities

Mail

  • Still trapped
  • Hopefully it is not a bill.

Guild/SOC

  • Nothing new.

Other Affairs

Events

UnCharity Vigil

  • Wrap up meeting happened.

  • UCC have a few jobs to do.

  • We don't have the key to our money box. Is it in the safe?

  • [MVP] is creating a financial breakdown for Uncharity.

  • Uncharity committee is making recommendations for UnCharity 2021.

  • ACTION: [MVP] Update UnCharity on the UCC Wiki.

  • This way newmitee will have a guide.

  • ACTION: [MVP] Create ARTIMIS LAN on the UCC wiki.

February Cleanup

  • It happened!
  • A big thanks to [MPT][MTL][ALI][DIE][CFE][TEC] for coming along and helping to clean the clubroom.
  • Had apologies from [TPG][TBB][AJT][SPK][NTU]

O-Day

  • Have got posters for O-day.
  • There is a white-board in the clubroom with schedules for O-day. People can volunteer for morning or afternoon (or both!)
  • Need to send out more emails about event and volunteers
  • ACTION: [TEC] to email for volunteers for O-day.

Fresher Welcome/Tech Talk 1 - 2020-03-03

  • Is planned. [MPT] is the star.

Annual General Meeting

  • Action: [MLG] to book venue.

Action Items from 2020-02-10

  • [MPT] to ask EMS about first year classes and see if we can talk to classes.

  • [MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD

  • [MPT] to create financial breakdown for Uncharity Vigil

  • [TEC] to catalogue UCC for insurance purposes

  • stalled

  • [MLG] to email for a volunteer for event sem 1 to replace mooneye.

  • not done

  • [AAA] to create fb events for Fresher Welcome/Tech Talk

  • not done

  • Need to book a room and create an EMP for the AGM

  • not done

  • [TPG]/[MTL] hack up an adder on breadboards

  • ongoing

  • [PQZ] to make poster for Fresher Welcome.

  • done

General Business

  1. Budget for posters for O-week and first few weeks.
  • [MLG] motions for a budget of $10 for posters/advertising for UCC.
  • [TEC] seconds
  • Passes unanimously.

Meeting closed at 19.30

  • [MPT] arrives at 19.31

Current Action Items

  • [MPT] to ask EMS about first year classes and see if we can talk to classes.

  • [MPT] to organise replacement/warranty on failed 500GB Samsung 850 EVO SSD

  • [MPT] to create financial breakdown for Uncharity Vigil

  • [TEC] to catalogue UCC for insurance purposes

  • [TEC] to email for volunteers for O-day.

  • [MLG] to email for a volunteer for event sem 1 to replace mooneye.

  • [MLG] Need to book a room and create an EMP for the AGM

  • [AAA] to bug committee to make sure we are writing tenancy application.

  • [AAA] to create fb events for Fresher Welcome/Tech Talk

  • [TPG]/[MTL] hack up an adder on breadboards

  • [PQZ] to make poster for Fresher Welcome.

  • [MVP] Update UnCharity on the UCC Wiki.

  • [MVP] Create ARTIMIS LAN on the UCC wiki.

Minutes uploaded by [MLG] at 19:32 on 2020-02-17