UCC Committee Meeting on 26th November 2023
Attendance
- [BLU] Grace Fowler, President
- [I2N] Lorenzo Iannuzzi, Vice President
- [GPO] Gary O'Donovan, Treasurer
- [BRZ] Bryce O'Connor, Ordinary Committee Member
- [BRD] Cormac Sharkey, Ordinary Committee Member
- [MCW] Lara Frcej, Ordinary Committee Member
Apologies
- [KKZ] Ariel Carter, Secretary
- [LTX] Celine Wang, Fresher Representative
Absences
Start Time
- 13.48
Committee Reports
President's Report
- Sent the Tenancy application
- Put the application in committee docs
- Went to camp
- Finished the camp packing list and put it in committee docs and the wiki
- Did some more editing of the wiki events 2023 page
- Had a chat with Esports Prez
Vice President's Report
- squeepy
- went to camp
- was good
- nothin else
Secretary's Report
- ABSENT
Treasurer's Report
-
Westpac Main $7918.81
-
Westpac Savings $46106.98
-
Westpac Card $2102.44
-
Guild Account $1211.12
-
Sem Grant
- Submitted for $2124.61
- We are getting $1,982.91
-
Camp
- I was one of the Cooks.
- It went well.
- See further discussion in Camp retrospective below
Fresher Rep's Report
- ABSENT
OCM Reports
- - project night realness
- working on digital signage for the club. monitor plus rasberry pi
- did a littl bit of set up and cooking for camp
- had a lot of fun
- slept a lot
- did a littl bit of set up and cooking for camp
- - attended camp :) - helped with setup - did some dishwashing - played in the AOE2 LAN - helped with packup - camp was good!
- - got us some cokey cola and water
- camp was soooooo gooood thank you subcom
- I been so busy starting mentoring and finishing honours soz
Action Items from Last Meeting
- [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
- ongoing
- Committee/Wheel: Write data retention policy.
- ongoing. tech meeting tomorrow. will start today
- [BLU] will write something about it Code of Conduct.
- written up. need people to comment on it
- [BLU] will make a list of what to bring and plan layouts (where to put stuff) for camp.
- done
- [BLU] to start tenancy application.
- submitted
- [BLU] will make packing list for camp on overleaf.
- done
- [BLU] will ask ICONS about busy bee.
- forgor :skull:
- [MCW] will make a whenisgood for 50th anniversary.
- will do today
- [KKZ] will make a reasonable budget for Xmas decorations for club room.
- absent
- [KKZ] will have a look using JB discount.
- absent
Machine Technical Reports
Servers
- nothing atm
Network
- ping issues have not reappeared. For now
- [MPT] had a chat with Tony Zhao to update him on SSH upgrades and webcam auth, and asked for clarification on "data retention"
Desktops
- keep an eye out for deals
- we want to build a new pc and also consider fundrasing
Misc
- the fan that cormac brought was squeaking so [LCY] put grease on it.
- [LIZ] and [GPO] fixed it
- cerberus:
- joe and [GPO] took it apart
- tested monitors, 2 of which work
- joe is bringing a monitor for it
- working on bringing it back
New Equipment
- no equipment
Drinks and Snacks
-
[MCW] and [BRD] got 2 cases of coke and 2 cases of water
-
we can do a food run after the camp food&drink auction
-
[BLU] motions to reimburse $28.98 to [BRD] for the coke and water
- passes
External Entities
- not checked
Guild/SOC
- tenancy application has been submitted
- notice in january
- Orientation day applications are open
- [MCW] will apply
- [BLU] will make another checklist of things we need for open day
- we gotta print many ucc bux
Other Entities
Westpac
- nothing
Events
Confirmed Events
Camp
-
successful
-
will talk about feedback form tomorrow at their meeeting so make sure you complete it today!!!
-
We kind of ran an informal LAN on saturday and then didn't run one on sunday
- we need to run things when we say them next time
- delegate the tasks and make sure that people run stuff
-
VR was a hit as always
-
People did use the switch doc but we didn't play any fun LAN games together </3
-
[GPO] make sure to add stuff to handover document about people being on subcom
-
we do have wifi now, so people can feel free to download games and such
-
Layout of camp seemed fine (the tables)
-
try to have the side door open (for people to enter the bathroom area)
UniLAN
- [GPO] will make an annoucement about the delay
- will happen a bit later on during the holidays
- ~Feb
- don't make it clash with Uncharity plzz
Tentative/Future Events
- Civ 6 collab with Esports during the holidays
- Dedicate a whole day to it
- Or if committee is coming in, we can make an annoucement if anyone else would like to join us and play a game.
Club Collaboration
-
Uncharity soon pls?
- [BLU] will mention getting a subcom of uncharity vigil to ICONS
- [BLU] & [BRD] will be the reps
- [BLU] motions to nominates herself and [BRD] as Uncharity subcommittee representatives
- unanimous
- [BLU] will mention getting a subcom of uncharity vigil to ICONS
-
Tech club meeting
- [BLU] would like to get esports involved in our events
- we could do a quiz night together (tech clubs quiz night)
-
Overhaul of the tech discord since its kinda dead
- either it will be like ICONS (just pres and vp or something)
- or a bit more general
- but we need to enforce that if people are no longer on committees, they leave and new committees should join.
- [BLU] will think about
50th anniversary
-
we havent had a meeting in forver
-
will consider what to do with people on subcom after the committee handover
-
decide what the current subcom should do
- figure out a timeline and venue
- have planning done beforehand
- new subcom can just do stuff if they agree with what was decided
- figure out a timeline and venue
-
ther will be a dinner in the 2nd sem
-
subcommittee decide on a date and it will be set in stone if committee agrees on it
-
Venue needs to book it now or in January/Feb
-
thinking about 21st of September (date constitution was adopted and is a Saturday)
-
meeting will likely be on a Sunday
- Sunday the 10th of December
-
[LCY] enters 15.11
Closed Section
- nothing !
General Business
- Laptop space . thoughts feelings
- everyone loves it! (maybe)
- we may be moving the printer to where the bags are
- our meetings will be every 2 weeks from now
Important/Get Done Soon
Miscellaneous
Major plan/ideas to do this year
New equipment we should get
Action Items
- [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
- Committee/Wheel: Write data retention policy.
- [BLU] will ask ICONS about busy bee.
- [KKZ] will make a reasonable budget for Xmas decorations for club room.
- [KKZ] will have a look using JB discount.
- [MCW] apply for O-day
- [BLU] will make another checklist of things we need for open day
- [GPO] annoucement for UNILAN
- [BLU] will make another checklist of things we need for open day
- [GPO] make sure to add stuff to handover document about people being on subcom
End time
- 15.14