University Computer Club Committee Meeting Minutes 2024-08-22

Next meeting time

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [SVN] Lyla Peng, Fresher Representative
  • [BLU] Grace Fowler, President

Absences

Start Time

  • 09:26

Committee Reports

President's Report

  • not here

Vice President's Report

  • uh - did a bunch of stuff
  • setup coffinfish
    • fixed coffinfish
      • fixed coffinfish again
        • broke coffinfish
  • some other stuff idk
  • ran nix tech talk
  • went to project night
  • allowed someone to break pinball

Secretary's Report

  • Went to Project Night.
  • Went to Quiz Night meeting.
  • Went to Artemis LAN.

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • pinball fixed for CUDA usage

  • unilan stuff

  • Joint Camp meeting

  • Smashed my head against hedgedoc LDAP

  • Discovered issues with UCC's self-signed certs

  • Artemis LAN attended

Fresher Rep's Report

  • not here

OCM Reports

  • [ROY]
    • Joint Camp meeting
    • from 2 weeks ago: recovered & finished ucc-hedgedoc from [TPG]
    • Did a bit of user/group management work on ucc-gitlab-rails (CLI on gitlab-host; also REST API accessing gitlab-host remotely)
  • [DOC]
    • Went to Joint Camp subcom meeting
    • Intended to go to Artemis LAN and NixOS tech talk but was too tired...
  • [LHP]
    • Attended quiz night subcom meeting
    • Attended nixOS tech talk

[KKZ] enters meeting at 09:29

Action Items from previous meeting

  • See https://www.ucc.asn.au/infobase/minutes/2024/2024-08-15.ucc

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

    • Not done.

  • [KKZ], [GPO] Make new project night poster.

    • Still in progress.

  • [BLU] to find a historian

    • In progress.

  • [GPO] will talk to people to see when they want to host a tech talk.

    • [MPT] responded so far
    • [LGM] said he wanted to run a tech talk

  • [KKZ] will contact CSSE and UWA websites to add UCC.

    • Not done.

  • [BLU] will get photo example for 50th anniversary book.

    • Got a good few.

  • [SEB] will look into running some sort of chill event with alcohol.

    • not done

  • [KKZ] will ask about UWAES console Night.

    • They are happy to host one.

  • [GPO] to follow up on loveday memorial fundraising

    • did something last week

  • [BLU], [SEB], to contact UWA History Department to find a historian

    • had meeting with history department (see below)

Machine Technical Reports

Clubroom Machines

  • coffinfish needs new psu as it blew up

    • ewaste PSUs have been problematic (multiple times)

  • worth buying 1000W power supply?

    • have parts under less strain and have them last longer
    • need 3 (for now)
    • $160

  • fucked up pinball graphics drivers so badly pinball just refused to work

    • ethernet driver broke out of nowhere?
      • EVERYTHING IS WORKING AGAIN

  • pinball now has kinda new PSU that hopefully wont explode

  • porcupine randomly shutting down.

    • [GPO] [ROY] to debug.

Servers

  • Get backup server actually backing stuff up
  • Get Proxmox upgraded after backup server
    • Do during study break
    • Start during project night
  • Then get new VM host running

Networks

  • Moved Esports to their new clubroom and added ports.

Miscellaneous

New Equipment

  • [SEB] donated 2 display port to VGA adapters for coffinfish
  • [GPO], [SEB], and [BRD] donated an IBM Model M for coffinfish
  • [NTU] donated a CRT for coffinfish
  • Jasper Greenhill donated a box of Intel Xeon Phi cards for people to play around with

Drinks and Snacks

  • snack run was done
  • chocolate good but not sure if it will be as cheap as we got it again for a while
  • can collection
    • bin very full
    • should try to get money for them
    • bag drop collection site optimal
    • https://wiki.ucc.asn.au/ContainersForChange

External Entities

Mail

  • just checked, no mail

Guild/SOC

  • next week tuesday 6pm
    • [KKZ] will go to socpac online
    • [GPO] will go to socpac also

Tenancy

  • tenancy meeting next wednesday 28th
    • need exec to go
    • 1pm to 3pm
  • have gotten a new locker and cleared out of old locker
    • still need to empty CHG8
    • have CHG 7,8,9
    • no longer have access to CHA1 (opposite door)

Other Entities

Events

Past Events

Tech Talk

  • nixOS tech talk
    • went very well

Artemis LAN

  • went well
  • good turnout

Confirmed Events

50th Anniversary

  • History project
    • [SEB][BLU][SD:][NTU] Talked to Associate Professor Bobbie Oliver @ Arts, she passed us to Xavier Reading
    • [BLU][SEB][GPO][ROY][SD:][NTU] Talked to Xavier, unable to help us right now (due to time/budget?), passing us to further UWA history graduates?
      • ACTION: [BLU] Need to urgently find someone, anyone, that can write a decent essay :)

50th Anniversary Merchandise

  • Need to finalise the polo design.

  • Got an updated quote for the tshirt.

    • Without bottom design with sleeves $32.16
    • With bottom design with sleeves $41.86
    • With bottom design without sleeves $32.16

  • Stickers, just need final designs.

    • Pretty quick turnaround time.

  • Enamel pin $2 per

50th Anniversary Dinner

UniLAN

  • In 9 days.
  • Tickets have been released.
  • Wil put out another announcement later for prizes n stuff.

Tentative/Future Events

Tech Talks

  • Next talk [MPT] after midsem break.
  • [LGM] tech talk later this sem.

Club Collaboration

UWAES Console Games Night

  • Looking at week 11

Cameron Hall Quiz Night

  • Desperately in need of someone with design skills.
    • Have enlisted external help.

Door Applications

  • Moved into closed section at 10:15

Lily Ellis-Smith

  • Appointed to door.

[NEF] Michael Nefiodovas

  • Appointed to door.

[NYX] Lachlan Menezes

  • Appointed to door.

[BLU] enters 10:28

  • Exit closed section 10:35

General Business

Important/Get Done Soon

Miscellaneous

  • [NEF]'s sprocket application.

    • Appointed to sprocket

  • [ROY] wants a brighter lightbulb, would need to delegate tenancy to install

Major plans/ideas to do this year

New equipment we should get

Action Items

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

  • [KKZ], [GPO] Make new project night poster.

  • [BLU] to find a historian

  • [GPO] will talk to people to see when they want to host a tech talk.

  • [KKZ] will contact CSSE and UWA websites to add UCC.

  • [SEB] will look into running some sort of chill event with alcohol.

  • [GPO] to follow up on loveday memorial fundraising

  • [BLU], [SEB], to contact UWA History Department to find a historian

  • [GPO] [ROY] to debug porcupine

End time

  • 10:41