University Computer Club Committee Meeting Minutes 2025-01-23

Next meeting time

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [I2N] Lorenzo Iannuzzi

Apologies

  • [SEB] Bones Gazey, Vice-President
  • [LHP] Lauren Pudney, Ordinary Committee Member
  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

  • 16:32

Committee Reports

President's Report

  • Went to Uncharity Vigil subcom meeting

Vice President's Report

  • Not here.

Secretary's Report

  • Went away twice.
  • Procrastinating sending emails for lecture bashing.
  • Got addicted to BTD6.

Treasurer's Report

  • Westpac Main $1,197.07

  • Westpac Savings $43,918.32

  • Westpac Card $471.78

  • Guild Account $3,849.31 (Pending Camp money coming in)

  • Went to Uncharity meeting

    • Need to test LAN with esports.

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]

    • Secured 2 tables + 4 chairs for EMS expo.
    • Drafted an email for Nvidia
    • Was away, nothing else to report

  • [DOC]

    • Nothing to report.
    • No response from Rust Meetup Group so far.

  • [LHP]

    • Not here.

Action Items from previous meeting

  • [ROY] to respond to EMS.

    • Done.

  • [GPO] to bring up pay2win idea in UnCharity subcom.

    • Done.

  • Flyer, fresher handbook need to be updated.

    • [JLG] is working on a project night poster.
    • Still need someone to work on booklet, etc.

  • Committee update your handovers on wiki.

    • No progress.

  • [KKZ] email lectureres.

    • Didn't do.

  • [BLU] print photos for O-Day poster board.

    • No progress

  • [BLU] will look into getting a gazebo.

    • No progress

  • [ROY] to email Nvidia

    • drafted.

Machine Technical Reports

Clubroom Machines

Servers

Networks

  • Brief network outage on Saturday.
    • Was most likely due to heat related power outages.

Miscellaneous

New Equipment

Drinks and Snacks

  • Still need to go on a snack run.
    • [GPO],[KKZ] will try and go tomorrow.

External Entities

Mail

  • Checked, no mail.

Guild/SOC

  • SOC meeting next Tuesday 6pm.
    • [BLU]/[KKZ]/[GPO] will attend.

Tenancy

Other Entities

  • ICONS wants to have a meeting to organise tentative dates for joint events this year.
    • ACTION: [BLU] to send UCC timetable

Events

Past Events

Confirmed Events

Fresher Welcome

  • Let the time be Week2 Monday 3rd March or Week1 Friday 28th Feb

    • To be decided next meeting.

  • Will try and book the loft for the Monday 3pm, then people can come to project night.

    • CITS1003 has a lecture from 3-5pm!!
    • We can try and do it earlier in the day??
      • Maybe try 1-3pm.
    • ACTION: [GPO] to book the loft

  • If we did it at ezone we wouldn't be able to show off thew clubroom which is one of our main draws.

Uncharity Vigil

  • Need to get prizes this week.

    • ACTION: [KKZ] to look at getting prizes from JB Hi-Fi by weekend

  • Do we want to have party games running at the start of the event to include more people?

    • LAN from 1700-2000.
    • Party games from 2000-2200.
    • VR from 2200-0000.
    • Party games from 0100 onward.
    • ACTION: [GPO] to discuss update with subcom.

  • [SEB] joins 17:04

EMS Expo

  • Wednesday 19th Feb
  • We have 4 chairs and 2 tables in EZone social.

ODay

  • Need to do pink slip to pay for stall.
  • Next meeting get sem 1 event dates and time in stone.

Lecture Bashing

  • [KKZ] will email lecturers
  • Most important will be CITS1003, then also CITS1401/1402 and PHIL1001(?)

Intro to Linux & VM setup Tech Talk (workshop)

  • [KKZ] Will email lecturer to advertise in CITS1003 lecture.

Fresher Welcome

  • Tentative date Friday Week 1/ Monday Week 2

AGM

  • Tentative date Monday Week 3, 10th March, 1230-1500

Tentative/Future Events

Build and Break a PC

  • Sometime during sem1 (wk 4?)

Tech Talks

Club Collaboration

Door Applications

General Business

Important/Get Done Soon

Result of Closed section

  • We have guidlines in place alread, found at the top of #readme https://libera.chat/guidelines

  • UWA Guild code of conduct https://www.uwastudentguild.com/assets/downloads/regulations/uwa-student-representative-code-of-conduct.pdf

  • If something happens and it is not immediately resolved by a mod, PLEASE @committee, so more than 1 person can see it

  • Moderation chain of command in order

    • Committee
    • Door and wheel
      • If they have acess to our club spaces and infustructure we should be able to trust them with moderation
      • If we can not trust a wheel member the same as a door member, they should not be on wheel
      • Hold wheel and committee to the same standards as door members

  • If we need to moderate a door or wheel member, talk about it in committee confidential

  • 3 strike rule in order

    • 2 public warnings
    • Mute 15min/30min/1hr, depending on context

  • If above options do not work and the situation continues to escalte

    • Timeout
    • Kick
    • Only use slowmode if other people keep going (not used on one person)

  • Should have more specific moderation inside the clubroom

  • Have a actual code of conduct for UCC

    • Look at Unigames, Unisfa and UWA code of conduct

  • Have a anonymous complaints form

    • Rework the form on the website so it works
    • Email committee-only
      • Techincally not committee-only
    • Can't really do much if the compliant was very vaugue

  • Will have a public announcment about the guidlines in readme and the 3 strike rule, plus what the consequences will be

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

  • [BLU] to send UCC timetable to ICONS
  • [GPO] to book the loft for fresher welcome
  • [KKZ] to look at getting prizes from JB Hi-Fi by weekend
  • [GPO] to discuss update of event schedule with subcom
  • All: Flyer, fresher handbook need to be updated.
  • Committee: update your handovers on wiki
  • [KKZ] email lectureres
  • Committee: Discuss project night poster in next meeting and reach back to [JLG]
  • [BLU] will look into getting a gazebo
  • [BLU] print photos for O-Day poster board
  • [ROY] to update email for Nvidia and send it

End time

  • 19:21