Meeting opened 2010-12-16 18:12

Present: [MRD] [DJA] [BOB] [LOL] [YES] [JCF] [NTU] [ODF] [SZM] [SJY] [TRS] [TPG] [CJS] [DAA] [482] [AHC] [MST]

Welcome all to the SGM!

[BOB] runs through the current financial position of the club
  - See http://www.ucc.asn.au/infobase/policies/constitutionchanges.ucc
  - $50,000 in term deposit with Westpac, will mature in around March 2011
    - $246 a month interest, going into the Westpac
  - $3,200-ish in Guild
  - Westpac balance approximately $1,400
  - Current bills are only $22 a month
  - SOC grants, coke money etc coming in as well

1 Reaffirmation of life members upon incorporation
  - Continuation of the life memberships for all life members after incorporation
  - Dr ACC Murphy added to the list
  - Reaffirmation will be a condition of incorporation
  - [BOB] motions for the reaffirmation
  - [DAA] seconds
  - Unanimous.

2 [BOB] runs through the changes to the constitution
  - In addition to the changes given in the draft constitution presented at the meeting, the following changes were made:
  - Section 23.2, omit the sentence "The trustees of the Club shall be the Executive".
  - Policy vs Amedment changes, 50% for standard motions, 75% for everything else
  - Under definitions
    - Financial year, remove everything before the first 'a period'

[482] departs.

[BOB] motions to incorporate as "The University Computer Club Inc.", subject to approval by the UWA Guild Statutes Committee
  - [DJA] lists cons: need for better record-keeping, Constitutional changes need to be reported to another body (and a fee paid), and we take a step "out from under the Guild's wing."
  - Committee's liability is fairly serious, though less than previously. Members cease to be liable for the debts of the club.
  - [LOL] seconds, 13 for, 1 against, 1 abstain. Motion passed.

[SJY] departs.

Investments section as a policy rather than in the constitution
  - In constitution it is protected by 75% majority to pass, also need to notify the department of commerce for changes.
  - In policy, needs two-thirds majority, no notification to the department of commerce.
  - 23.2 of new constitution, "Except as otherwise provided for in the Constitution, or in a policy, any two of the Executive..."
    - [DJA] moves to amend this, [AHC] seconds. 12 for, 2 against, 1 abstain. Motion passed.
  - 25.2 in the new constitution, change to a "Creation, modification, or removal of policy shall require written notice and shall only be passed by special resolution at a General Meeting"
    - [DJA] seconds, [AHC] seconds. 12 for, 1 against, 1 abstaining. Motion passed.
  - [LOL] moves that investment sections stays in the Constitution, [BOB] seconds.
    - [JCF] raises a procedural motion to move to vote. Motion passed.
    - For the motion, 1 for, 11 against, 2 abstain. Motion fails.
  - Investment section becomes policy
    - [DAA] moves to delete the first paragraph of the proposed policy, [MST] seconds 
      - 12 for, 2 against. Motion passed
    - [MRD] moves to adopt the policy as amended.
      - [DAA] seconds.
        - [DAA] requires to vote as secret ballot.
        - Motion passes.

[DJA] moves that the constitution as amended be adopted subject to the
approval of the UWA Guild Statutes Committee and the Department of Commerce.
  - [AHC] seconds.
  - 14 for, 1 abstain. Motion carried.

If required by the Guild Statutes Committee, add that members must comply with
the Guild Statute Book. 
  - [MRD] motions to include the paragraph "All members must comply with all provisions relating to affiliated societies included in the Guild Statute Book" in the membership section, section 7 in the new constitution, regardless.
  - [LOL] seconds.
  - 14 for, 1 abstain.

Meeting closed 19:43