Committee Meeting Minutes - Thursday 2020-06-25 19:30 ===================================================== ## Attendance - \[MPT\] - \[TEC\] - \[MVP\] - \[BRD\] - \[AAA\] - \[HET\] ## Apologies - \[MLG\] - \[PQZ\] *Meeting opened 19:52* --- Confirmation of Previous Minutes ================================ - ongoing (out as of 26/06, but we got 2x lots of minutes to be confirmed Jul 2) --- REPORTS ======= ## PRES - Needs minutes to get things done - 2 weeks off has been 2 weeks off - Had some Technical issues in lead up to minutes - Been contacted about multiple things - Hopes everyone's exams have gone fine ## Ves-Pres - Have done nothing since last meeting - Just done TEC-talk - Went well, but would appreciate more feedback. This tends to happen - Otherwise, holidays and have time to do stuff **Would like to see a conversation about Tenancy** - Processing Appeals? - Wants to be proactive. - Given whats been said... - How do we expect to this go? - What do we need to prepare for **Other Tech clubs discord** - Discord exists for Other tech clubs - For the purpose of cross club collab - PCS: https://pcs.org.au/ - CFC: https://codersforcauses.org/landing - Hope this will foster further collaboration ## Sec - Apologies sent - Crontab be unhashed - Will have to start account locking even tho clubroom closed :( - Hope you're feeling better soon - *ty, stained neck is a weird injury* - *still studying for an exam in late july* ## Tres - Apologies sent ## Frep - Not much going on. - COVID-19 restrictions being lifted - Hope it means room access soon. - Added to door but haven't been to clubroom since ## OCM ### \[AAA\] - Was only actioned to do well in exams - Can't say for certain - Drank 3L of milk today. - Keen for Relay4Life ### \[HET\] - Thinks did well in exam - Nothing for club - Built ARMA mod and it was a pain - *Complains about ARMA modding* ### \[MVP\] - Has been doing things - Sub-Committees, Mostly - Wears a headset all day so looking forward to meetings in person --- Machine Technical Reports =========================== ## Servers - Sever weather warning all week ## Network - Further developments with Network DNS things have happened - Continued Progress - Better understanding with Uni IT - Thanks to Guild President Bre - Things are looking better for us - Have CloudFlare sub-account from Uni-IT - Will have fairly high level of control - Have been set up with accounts within broader UWA enterprise (edit: Cloudflare Enterprise) set up - Should be able to retain all domains ## Desktops - *Quick check on webcams?* - Still Present ## Misc. --- New Equipment ============= - New SSDs x 2 - (edit: primarily for matrix storage, but can be added to for other use) - More details this week --- External Entities ================= ## Mail - Still not checked - Planning a check on it tomorrow ## Guild/SOC - Next Meeting: Aug 4 - **UPDATE: Possibly happening sooner - check Jul 2 minutes when out** - Same day as Club Carnival - Access to clubroom unlikely to change (**Phase 4 is happening though**) - Advice from Leigh is that events planned for Sem 2 should happen - If we want access to clean/archive, we should lodge an EMP ### Cameron Hall Access during COVID - UWAnime Room was found to be open... - Space was used as a study room - No-one has signed out the key - People have been using CAMERON HALL as a space - Students and clubs weren't told - Card access has still available. - Cardlocks are making the building less secure ## Other Affairs - Charity Statement due Aug 31 ## Tech Clubs Discord - For Cross Promotion! - Encourage Committee to join --- Events ====== ## Tech Talks? TEC Talks - One before meeting on Jul 2, then will be back to Tuesdays - Next Talk is 6PM 02/07/2020, before the next committee meeting - Meeting Link: https://meetings.ucc.asn.au/b/tec-mzh-h9w - RSVP on Facebook: https://www.facebook.com/events/1520901188076576/ - More talks listed on https://talks.ucc.asn.au ### Tech Talks, by Jarcus - No New Updates - Will present proposal for the next meeting - Needs to just get around to doing it *Action Item: \[MPT\] to Have a proposal for Tech Talks for Next Meeting* ## Quiz-mittees ### **CHALL:** Still early stages - Add [BRD] to that chat. - Plan stuff and discuss feasiblity - 1st half of Sem 2 ### **TECH:** Idea getting throwing it around - Contact with Tech clubs is happening - See Collab Discord *Action Item: \[TEC\]: Try to start a dialogue for Tech Club Quiz Night* ## Cameron Halloween 2019 - Has gone on for so long that new committee believe it is all finalised and has access to documents - \[MPT\]: Continue be all on that ## Relay for Life - We Should - UWAnime asked about Relay4life - Happy to on UWAnime's Team - **Joining UWAnime's team again** - \[AAA\] on board - Need a Date and event so we can better advertise than last time - October 10 and 11 this year - See: https://www.cancerwa.asn.au/articles/calendar-fundraising-events/uwa-relay-for-life/ ## Camp - A lot of skeleton work done - Need more information before we can start locking things in. ### In The Event of Loss - A discussion #### \[MVP\]: - Not deciding split, Deciding How it is managed - Feel the correct decision is to take it outside the subcommittees hands - They (subcommittee) cannot manage budgets for clubs, I feel they cannot agree to costs for other clubs - Few cases where it would be one clubs fault specifically - Only feel if there is a definitive answer. - Eftpos case is a good example. - *Cautionary Tale* for making sure actions taken are from subcommittee meetings #### \[MVP\] - Want to take splitting costs back to the committee - Gives time to cool down, if tempers flare - Ensures that the most information is available - Subcommittee can't agree to costs for anything else - Also concerned about voting power - Not always practical to get replacement reps - There are rules for if members are not available, but they don't impart costs on clubs #### \[MPT\]: - advises that veto voting is problematic - clubs could push back on decisions that negatively impact them - won't resolve issues, and creates long dramas. - want it to be amiable - hoping the situation doesn't arise - if it does its something that can be split evenly *\[MVP\] shifts position* *Minds can be changed* ### Splitting loss In the case where a joint event runs at a loss: - Subcommittee would be empowered to distribute costs between the clubs - However, UCC would want decisions to be made by a **full subcommittee** - In the case of CAMP, 3 reps per club present - This does not have to be original subcommitte members - If a decision is not reached promptly, case should be referred to committee ### Using the Charity UnVigil Portal for camp - \[MPT\] thinks it could be done - Wants to get it double checked/cleaned up - *Get it Peer-Reviewed* - Major time committment ### Supplementary Camp Roles #### Extra RSA hands - \[BRD\] has a RSA - Would like to attend - *\[MVP\] explains camp RSA role* #### Extra Food Hands *\[MPT\] Volunteers for Food* - Has Food Safety Cert - Has COVID-19 Hygiene Cert #### Extra healing hands - \[HET\] is prepared to get a First Aid #### Itineray and Food Plan - Discussion ongoing - \[MVP\] to provide rough details to Committee-Confidential - (Still planning stages, all TBA) #### Banned Members attending camp - If banned from one club, do we stop them from buying a ticket from another - We do not speculate or infer why people are banned (heads to defamation territory) - Subcommittee also to discuss - Committee in agreement that it is a joint event; a person banned from one club at a joint event cannot attend *Action Item: \[MVP\]: Update SubCommittee with outcomes* --- o7 General Business o7 ====================== ### Charity UnVigil Payments \[DIE\]: Can we confirm the Charity UnVigil Payments? - \[MPT\]: Can confirm. Will Confirm ### Get a Prospectus - Threw out the idea of getting new sponsors - \[MPT\] may have a draft somewhere - Could grab stuff out of the tenancy docs - We agree it should be worked on but workload is high - Will come back to it --- New Action Items ================ #### \[MPT\] - To Have a proposal for Tech Talks for Next Meeting - To Continue be all on Cameron Hall-oween 2019 financial reports - \[MPT\]/\[MVP\] to add \[BRD\] to C-Hall Quizmittee chat. - \[MPT\] to Confirm Charity UnVigil Payment #### \[MVP\] - To provide rough details on Itinerary and Food Plan to Committee-Confidential - To Update SubCommittee with outcomes (Do Subcommittee things) - \[MPT\]/\[MVP\] to add \[BRD\] to C-Hall Quizmittee chat. #### \[TEC\] - To Try to start a dialogue for Tech Club Quiz Night #### \[AAA\] - To speak with UWAnime about Relay4Life #### \[PQZ\] - Will start acc locking process - Relay for life UCC event pages? OLD ACTION ITEMS ================ ## There were some from Prev Meeting - Can't confirm atm ### Things that were listed in Prev meeting: - Any UCCans who want to do first aid - email committee@ - *Adds \[HET\] to the list* #### \[MPT\] - Email Tech@ about the 2x 12 TB HDD drives (which ones to get) - Make sure \[MLG\] has relevant infos for Charity unVigil - Check dates/clashes with PCS / other Tech Clubs for events - All committee can also do this! #### \[TEC\] - Did first tech talk! #### \[PQZ\] - To do Guild Leadership Training + Guild MHFA Certs (Happening July!) - Also get the ball rolling on membership locking before Jul 2 meeting - Sort out membership logs on dispense (clubroom closure fun times) #### \[BRD\] - Accept quizmittee nomination (done) **Thanks to \[MVP\] for taking Thursday's minutes** *Meeting Closed at 21:38* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 12:23 on 2020-06-29*