UCC Meeting on 11th May 2021

UCC Committee Meeting Minutes 2021-05-11

Last meeting minutes uploaded to the website.

Attendance

[TEC] Timothy Chapman, President
[MPT] James Arcus, Vice President
[BLU] Grace Fowler, Secretary
[LMH] Liam Hammond, Treasurer
[EGG] Alex Barker, Fresher Representative
[APA] Alistair Parkinson, Ordinary Committee Member
[OKC] Benjamin Wright, Ordinary Committee Member

Apologies

[HET] Nicholas Clements, Ordinary Committee Member

Absent

Start Time

16.06

Committee Reports

President's Report

Emailed Chloe (Tenancy Pres) asking to chat about Machine Room options, yet to hear back
- On the topic of machine room options: *shakes fist at [HET]*
Would be good to schedule GM for end of semester to set plans for any during-break-revamping
Would be good to see more people expressing an interest in doing tech talks
- Think of it as a fun way to talk about something you like with a small audience :)
Should there be Tech talks during semester break? I don't know, share your thoughts

Vice President's Report

Was away for a couple of weeks, so haven't done much
Forwarded on the notice of the Tenancy committee meeting to the rest of committee
- Somehow both my student and club emails are getting them, but no-one else in UCC is
- ACTION: [MPT] Ask Chloe to include committee@ on the Tenancy mailing list
Brought back the money box with the remaining Charity Vigil cash so it can be banked
- I think [LMH] did that?
Passed on a job posting from Atif Mansoor from CSSE
- Posted to ucc@ and Discord, maybe should also throw something on the FB group?
Interested in doing part 3 of my Linux tech talks (as per email) though not sure whether to do it next week or after exams

Secretary's Report

I found the seal in the secretary's cupboard. Turns out it didn't walk away ;)
Why don't we have any post it notes? I can't remember what I needed some for, but I sure needed some then!
Attended the Tenancy meeting myself. Leave it to the poor fresher who doesn't have a clue about what's going on :(
I'm definitely not a weeb, cause I don't watch anime 24/7. Though I'm (something?) cause I don't know the difference between the Crab Rave and Neon Genesis something song.
Had an.... interesting talk in the clubroom on Monday.
Participated in coming up with terrible book blurbs with [EGG], [LHM] and [LIZ]
Was baffled when PCS came in on Monday and took over the clubroom. Is this going to happen frequently?
Got someone to talk to wheel about maybe performing a penetration test on the website.
Brought new whiteboard markers and eraser. Donating the whiteboard marker holder. Will send the details to [LHM] to be reimbursed.
Had some issues with a new registration, but it got sorted out.
Completed the quizzes on Social and got C++, Javascript and Keyboard.
Goz showed me how to connect to IRC and tmux.

Treasurer's Report

Emptied safe again. Westpac is open Mon-Fri finally!
Got the email back about adobe licences, they are very expensive.
Sorted out various payments for club members.

Fresher Rep's Report

Did a food run with Alice. Sacrificed some brain cells as she closed the boot on my head!
- Also bought paper towels. Now we can protect ourselves from [BLU]'s spilled milk.
Got Com Sci/Data Sci/Software Eng discord to follow UCC events channel.
Added a League and Genshin emote on the discord. Need [TEC] to update the reaction role message.
Held a discord poll to find the best day for a General Meeting. It was Wednesday.
Completed multiple "Which x are you" quizzes. I am a mouse, c++ and php apparently.
Forcefully attended a PCS talk that happened in UCC spontaneously.
Caught [BLU] committing voter fraud. We should imprison her with the frog.
Started collecting kombucha bottles like infinity stones. Just you wait...

OCM Reports

HET

Looked at some providers for server cooling but have yet to get a quote on how much it would cost due to assignment work will attempt to do during this week when I get the assignments done.

Machine Technical Report

Servers

Network

The Portal security certificate was down last week. Has been fixed by [MTL]

Desktops

Apparently since the CPU cooler replacement, you can hear a buzz/click on the Mic line on Christmas.
[DBA] may have fixed the bugged capacitor on Corvo.

Miscellaneous

Cerberus broke, got fixed and broke again. Now it won't turn on at all.
3D printer clogged.

Past Action Items

[TEC]

Talk to Guild about machine room solutions.
- Trying.
Help [EGG] remove old door members from the system.
- Ongoing.

[MPT]

Show people how to be door after the renewals close.
- Ongoing.
Send [APA] prior work on sponsorship.
- Ongoing
Bully rest of committee until they give him their darkest secrets to pass on to the ACNC.
- Ongoing.
Find the secretary keys for [BLU].
- Ongoing.

[LMH]

Look into cost of Adobe licenses.
- Done.

[BLU]

Look into extra copies of Guild keyrings for exec.
- Done. Guild disallows copies.
Send an email to ucc@ for tech talk ideas.
- Done.
Get more whiteboard markers.
- Done. Time to draw more frogs :)

[EGG]

Cerberus photo board.
- Ongoing. Cerberus is just straight up broken now.
Make a poll on discord to find out what time suits most people for a general meeting to figure out what to do with the cash reserve money.
- Done. Result is Wednesday.
Ask a Computer/Data Science & Software Eng server moderator to add UCC announcements to the server.
- Done.

[APA]

[APA] to write up what the sponsorship pamphlet would look like.
- Ongoing.

[HET]

Look into server cooling Australian company quotes.
- Ongoing.

Other

Wheel to help new committee get uccpass setup.
- Ongoing.

New equipment

[BLU] donated whiteboard marker holder.
- Committee accepts the donation.

Drinks and Snacks

[BLU] and [LHM] filled up the snack and drink machine.

External Entities

Mail

[BLU] checked the mail.
- No mail. It's lonely here without Westpac hassling us...

Guild, SOC

[BLU] attended the Tenancy meeting.
- Cameron Hall update - Guild is staying in consultation with clubs. Any more idea about renovations, email Chloe.
- Contracts - Club insurance contracts have been signed by Guild or UWA? executive team. Should recieve them soon.
- Keys - Ordering a key is now $33. Guild will cover the cost from February. You can't make copies of Guild keys like the door and cupboard ones.
- Campus Management - They will pay the full cost of functionality of clubrooms and damaged items not working. Either Campus Management or the Club will pay.
- Security - There was a recent break-in into a clubroom. Stuff left in your clubroom is at your own risk. Anything you lose above $2000, you could claim back.
- Maintenance and Cleaning - Still on same schedule as before. New fire and first aid equipment has been ordered.
  - Lights in Cameron Hall should be working now. Not sure if that means the stairwell landing or loft lights.
- Jackie's sign got printed.
- Chloe added @committee.
Key budget has been revoked.

Other affairs

Someone from UWA Ethical Hackers offered to do a penetration test on our website.
- There was a bit of talk about it on discord about safety and privacy issues, but some wheel members and [TEC] think it would be a good idea.
- The person will talk more about it next week.
Jarcus issues? 3?
Jarcus would be interested in negotiation of terms.

Events

Redacted

Jackie sent out a new when is good on discord.
Still haven't had a meeting yet.

Tech Talks

[BLU] sent email to tech@ asking for ideas.
[BOB] suggested a remote UCC access talk. Wiki page/other written form may be more suitable for this.
[MTL] has a canned talk on the Clifford Stoll book "The Cuckoo's Egg" that might be suitable for a tech talk.
[MPT] would like to do his part 3 Linux talk maybe next week or after exams.
[BHP] volunteer

General Business

Send a message to PCS saying for them to ask us if they're doing something, we would be happy about it.
Short Minecraft LAN proposed by Alistair. Virtual machine on a server, setup Minecraft. Need to plan a day.
Regular game jam.

End Time

16.47