UCC Committee Meeting on the 31th August 2022

UCC Committee Meeting Minutes 2022-08-31

• Last committee minutes have been uploaded to the website

Attendance

• [BRD] Cormac Sharkey, President
• [BLU] Grace Fowler, Vice President
• [MCW] Lara Frcej, Secretary
• [GPO] Gary O'Donovan, Treasurer
• [CJN] Conor Bennett, Fresher Representative
• [->|] Daniel Ledovsky, Ordinary Committee Member
• Djimon Jayasundera, Ordinary Committee Member

Apologies

• Ariel Carter, Ordinary Committee Member

Absences

Start Time

• 13.12

Committee Reports

President's Report

• no tech club quiz night meeting yet </3
• have prizes for quiz night, but still some budget left
• had SGM, 2 new OCMS now woohoo
• need to call UWAIT because hey havent responded to the email he has sent
• attended camp meeting

Vice President's Report

• no tech club meeting </3
• attended SGM
• attended cam hall quiz meeting
  • need to tell door how to do sales
  • we need to put ticket sales on dispense
  • physical tickets onn dispense
    • [BRD] in charge of this

Secretary's Report

• need to check mail soon because of card..
• SGM minuting stressful
• sent out annoucements and stuff

Treasurer's Report

• Westpac Main $6,466.11
• Westpac Savings $44,213.07
• Westpac Card $159.80
• Guild Account $3,842.10
• went to SGM
  • more people than we thought wed get
• cam hall quiz night meeting almost ready
• start printing prizes soon
• need to speedrun writing a SPG for friday, might be able to get dosh for the new clubroom desktop budget

Fresher Rep's Report

• Made poster for 3D printing
  • banger poster
• Attended tech meeting

OCM Reports

• - attended SGM
  • very happy to have new OCMs
  • hopes to assist fellow OCMs
• (we gotta show new OCMs how stuff runs)
• Djimon:
  • nothing yet

Action Items from Last Meeting

• [GPO] help [BLU] with Tav invoice
  • budget finished, ready to be passed at next meeting
  • should be done next week
• [CJN]in charge of 3D printing poster
  • DONE (ding?)
• [GPO] will also print prizes (for cam hall quiznight)
  • ongoing
  • dice tower
  • similar to charity vigil
  • maybe buy some files with leftover budget
• [MCW] will email our public mailing list to see if anyone has headphones they can donate
  • havent done it yet
• [BLU] will chat with Unisfa about a joint screening
  • talked to president
  • Unisfa has no plans for wk11
    • need to choose a date
    • wednesday perhaps?
  • should think of movie ideas though

Machine Technical Reports

Servers

• molmol working fine now
• could get newer SSDs?
• [NTU] wants to buy rackstuds
  • budgeted, just need to be bought

Network

• waiting for UWAIT >:(

Desktops

• cpu and gpus are here
• motherboards, ram, cases, power supplies needed
  • can use old ones tho
• [GPO] motions to budget $500 extra total for motherboards, ram , power supplies and storage.
  • [BRD] seconds
  • unanimous

Misc.

• nothing to note

New Equipment

• we are low on isopropyl
  • we can just use our methylated spirits for now, just needed to be slightly diluted

Drinks and Snacks

• [BLU] filled up hello panda and mountain dew
• running low on harvest snaps
  • Theres more in the cupboard
• mars going strong

External Entities

Mail

• not checked

Guild/SOC

• random SOCPAC meeting (we didnt get an email for it)
• SPGs got extended
  • [GPO] on it

Other Entities

• westpac as always
• UWAIT as always

Events

• no events to worry about until wk8 it seems...
• EMPs now tho
• everyone has acess to MyGuild
  • we can go over it together

3D printing

• wk10 tuesday
• 4th of october

VR night

• week 9
• 30th of sept
• [->|] will help us with making an EMP
• maybe ask Alex for help again...

Build and break a PC

• week 8
• 19th sept
• 4pm
• [BRD], [GPO], and [->|] know how to build a PC
• should order the rest of the parts nowish
  • if people see deals, send them over to [GPO]

Artemis LAN

• week 8 saturday
• 24th sept
  • might be good to have a committee test run before the event

Study break jackbox

• firday study break
• 3pm
• do EMP for it today

UNisfa screening

• Wk11, maybe Wednesday
• UniSFA Prez said that they don't think UniSFA has anything planned in week 11
  • Need to follow up and ask them if Wednesday would be a good idea
• Need to think of screening ideas

SGM

• happened
• Had 5 nominations for OCM
• Djimon Jayasundera and Ariel Carter were elected as our new 2 OCM's

Cam Hall Quiz Night

• Need to inform door on how to sell tickets
• And add tickets to dispense
• prizes?
• Committee table?
  • committee is interested

Relay for Life

• nothing much
• Committee signed up?
• too late for early bird

Tech Clubs Quiz Night

• Meeting didn't happen last Sunday
• New meeting time might be Friday 5pm
• The budget is done, just need to have the subcom and hen committee approve it

REDACTED

• need to consider what events we can run
  • LAN games, jackbox, VR
  • rockband popped off last year
    • Will ask Coxy if he's coming and would like to bring Rockband down
    • [LCY]s family has guitar hero and props too
  • gonna visit Ern Halliday before the actual event
  • other committee members encouraged to come on down ;^)
• [CJN] exits 13.50

General Business

• make new ocms do EMPs heheheeh
  • work on them after meeting
• need to put up OCMs photos on the website
  • pls send us your photos
  • [BLU] will update the discord committee message
  • [BRD] will fix committee terminal message
• look at fixing the awful email set up we have?
  • also in terms of committee: teaching new OCMs and other committee members how to manage the approve items in the filter queue
  • should get better at responding to emails

Action Items

• [BRD]
  • Jackbox emp
  • load cam hall tickets
  • adapt cam hall ticket doc for door and post in new channel
  • edit committee motd
  • UCCPASS
• [BLU]
  • will update the discord committee message
  • continue talking to UNISFA
• [GPO]
  • will keep buying computer parts

End time

• 13.57