UCC Committee Meeting on the 4th October 2022

UCC Committee Meeting Minutes 2022-10-04

  • Last committee minutes not uploaded to the website at time of writing?

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

  • [KKZ]Ariel, Ordinary Committee Member
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member

Absences

Start Time

  • 12.30

Committee Reports

President's Report

  • avoiding assignment death
  • attended VR night /jackbox night
    • vive kinda broken
  • attended project night
  • draftinig message to pelican
  • tech quiz night meeting

Vice President's Report

  • not doing too well :(
  • attended quiz meeting
  • attended VR night

Secretary's Report

  • attended camp meeting
  • project night
  • need 2 check mail after meeting
  • sent 3d printing project to guild

Treasurer's Report

  • Westpac Main $3,253.03
  • Westpac Savings $44,236.94
  • Westpac Card $85.37
  • Guild Account $4,012.18
  • VR night
  • submitted EMP for artemis
  • UNILAN organisations
    • [DDJ] will help out with this too
  • [GPO] will help [DDJ] out with how subcoms work

Fresher Rep's Report

  • absent

OCM Reports

  • [DDJ] got added to UniLan subcom
  • attended proj night

Action Items from Last Meeting

  • [BRD] will talk to UWAnime about Relay4life
    • yup
  • [BRD] will write an email to Celest
    • yup
  • [->|] in charge of FaceBook
    • absent
  • [BLU] will send EMP to tech clubs
    • EMP submitted
  • [BRD] will make tech club poster
    • poster made by someone else
  • [MCW] send poster to guild and post announcement (for 3d printing)
    • done
  • [GPO] will go talk to guild finance
    • done
    • UWA finance
  • [MCW] will check mail
    • today after meeting

Machine Technical Reports

Servers

  • monnik is new mooneye
  • only [GPO] cant log in (as far as we know...)

Network

  • still waiting on UWA
  • holding out for now

Desktops

  • some issues with christmas
  • catfish is broken too
    • a re-seating could fix it
  • combined drive for linux/windows isnt set up for some

Misc.

  • The Vive is broken
    • replacable cable suspected
    • (HDMI cable likely)
  • we can talk to another company for a new Vive
    • Vive preferred over a Quest
  • hopefully the cable fix will be quick and easy
    • needs to be done before camp

https://old.reddit.com//r/Vive/wiki/cables

New Equipment

  • Jackbox bought
  • REDUCED !! BARGAIN
    • jackbox party pack2,4,7,6
    • $68.83 all together
      • we saved like $80
  • use "is there any deals" for cheap games

Drinks and Snacks

  • out of mars bars (good as we are approaching summer
  • if we find chips, we can buy them
    • if on sale at coles , [BLU] also can get discounts

External Entities

Mail

  • will be checcked

Guild/SOC

  • had socpac meeting
    • minutes sent out very quickly
  • not much happened

Other Entities

  • pelican emailing us

Events

week events date
study break Jackbox fri 9/9
7 Cam hall quiz night thurs 15/9
8 Build and break tues 20/9
9 Vr night fri 30/9
10 3d printing tues 4/10
11 unisfa screening/artemis LAN wed 12/10, sat 15/10
12 - -

Scary games for halloween

  • since no halloween party
  • could do scary VR games instead?
    • could instead do multiplayer games over discord
      • no EMP needed
    • Phasmophobia is good for multiplayer and can be played VR/computer
  • we should re-visit this next mittee meeting
  • Monday 24th October

Artemis LAN

  • week 11, 15th October 3pm to 8pm
  • [GPO] and [NTU] to do more testing
  • We have another license coming in
  • Amazon instance running the server
    • ty mr bezos
  • might do more testing this week/next project night
  • just need people to test it today

3D printing

  • TODAY
  • [GPO] prepared

VR night

  • done
  • it was a fun time
  • more of a jackbox night since Vive broke
  • bad turn out
    • bad advertising and ran it later than usual

UniSFA screening

  • next week

  • Wk11, Wednesday 12th October 5pm.

  • The application has been submitted

  • Hackers isn't on Netflix so we have to borrow it off Youtube for $5

  • [GPO] motions to budget 5$ to borrow Hackers off Youtube

    • [BRD] seconds
    • unanimmous

  • UnisFA has done some advertising for it

    • [BLU] will write an annoucement

Tech Clubs Quiz Night

  • finance ongoing

  • advertising has started

  • announcement has been made

    • need to get physical posters from CSS

  • if we want a committee table, we need to get tickets soon

  • [BRD] needs to get a darkmittee meeting set up to write questions

  • [GPO] in charge of prizes

    • 25$ for prizes
    • not sure if any other clubs have gotten prizes
    • bad subcom turnout

  • make sure room is booked and keep reminding everyone

    • next year for collabs that are not cam hall, need to have subcom regulations approved or else we will not be involved.

REDACTED

  • need help with clean up on monday

    • [GPO], [BLU] can help out
    • next meeting, see if anyone else can

  • need volunteers for emergency drivers

    • [GPO] can do it

  • make a checklist of things we need to bring

    • make sure we know who can help bring all the items to camp

  • ask ErnHalliday if they can provide Wifi

Relay for life

  • done
  • our team raised $531

General Business

  • can't think of any

  • check if we are running low on isopropyl

  • And get some wet wipes

  • delux audio strap for the vive perhaps?

    • a better headrest

  • bluetooth adaptors, check if we budgeted for them already

  • advertising for events:

    • discord
    • facebook

Action Items

  • [BLU] will write a annoucement for the screening
  • [MCW] will check mail
  • [|->] in charge of Facebook

End time

  • 13.34