UCC Committee Meeting on the 22nd January 2023

UCC Committee Meeting Minutes 2023-01-22

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member
  • [KKZ]Ariel, Ordinary Committee Member

Apologies

Absences

  • [BLU] Grace Fowler, Vice President
  • [CJN] Conor Bennett, Fresher Representative

Start Time 12.29

Committee Reports

President's Report

  • Had a holiday
    • hopes everyone else had some good time off
  • coming to project nights
  • had a look at magikarp and mudkip
  • Wrapped up Tech club quiz night
  • Wrapped up camp, snacks to be distributed
  • paid Oday Stall

Vice President's Report

  • we don't know where she is :sob:

Secretary's Report

  • I was super ill :(
  • managed to start writing hand over doc
  • went to project night
  • made sure O-day stuff was payed
  • Also re-applied to have the locker we currently own

Treasurer's Report

  • Westpac Main $1,924.26

  • Westpac Savings $44,297.45

  • Westpac Card $7.10

  • Guild Account $6,966.99

  • I am finally back

    • WOOHOO

  • Went to project night

    • maybe fixed 3D printer

  • Went to uncharity subcom meeting

Fresher Rep's Report

  • In austria still

OCM Reports

  • [->|]
    • redesigned one of the UCC stickers
    • ~250 items through the back shelf
  • [LIZ] entered 12.38

Action items from previous meeting

  • committee should start writing handover documents
  • [->|] attempt to redesign the "CRT UCC" sticker
    • done
  • [GPO] & [BRD] can take over the investigation on firewalling
    • [MPT]
  • [BLU] will email Leigh about power supply for O-day
    • where did she go
    • One 10A plug
      • seems fine tbh
  • [GPO] will do a little scheming
    • Interest hasn't been paid anyways
    • also Guild is cumbersome
  • ask [->|] about shelf about inventory
    • done
  • O-day pink slip needs to be done
    • Was paid directly out of Westpac
  • [GPO] <- ask
    • Didn't need to be done

Machine Technical Reports

Servers

  • warm :(
  • molmol....
    • getting fixed
    • getting updated by [MPT] and [TPG]?
    • [I2N] is a ZFS nerd
    • Zpool update might just not work which would not be good
    • "not great"

Network

  • Firewalls
    • UWAIT
    • VMs are still possible

Desktops

  • Catfish broken again somehow
  • Cerberus still...
    • Want this to be fixed ASAP for oday

Misc.

  • VR headset still has red lines
  • Suspect is joiner
  • Hard to find a long cable
  • 3-in-1 cable is expensive
  • Vending machine
    • keypad/RFID reader is borked

New Equipment

Drinks and Snacks

  • we are so low
  • need to go on a costcoh run (KWINANA???)
  • Take inventory
    • [GPO] and [MCW] will ave a look innit

External Entities

  • Tenancy looks to be good?
  • Response time of 2 days!
  • Our expectations are rock bottom anyways....

Mail

  • Guild still closed

Guild/SOC

  • 1/2/23 SOCPAC meeting 6pm
    • [MCW] can attend

Other Entities

  • Westpac SUCKS!!!!
  • [THA] Card expires soon...
  • Get new ones
    • we did try that...
  • [GPO] will have another look at ETF's but it is seeming as we will need to go to a different bank

Events

ODAY!!!!

  • Stall booked and paid
  • 24/2/23 10AM-3PM not including setup/packup
  • [BRD] will man stall
  • [GPO]/[MCW]/[->|]/hopefully others?
  • 3d printer running
  • PC running
  • There will be a struggle with the sun in regards to screens
  • Ezone side vs Student central side
    • Struggle in morning vs Struggle in evening
  • Banner!!!!
  • KKZ - Focus on stuff which is cool to freshers
    • Anectodally she went to stalls which just looked cool
    • If you're already interested in computers you already will seek it out
    • Find a way to beat the "need to be good at tech" stigma
      • Say "Gaming PCs"
      • We have a clubroom!
        • can use it as a common room, hang out etc
      • Also mention that we maintain virtual services/spaces for those interested
  • [MPT] mentioned doing a network test a week before
    • Will be upset if we try on the day
    • Mobile broadband might come into play

Uncharity Vigil

  • [GPO] and [->|] sat in on meeting last Friday

  • 11 and 12 of Feb

  • 5PM to 10AM per EMP, but will vary realistically

  • Reps

    • [KKZ] has deferred exams over the weekend
    • [BRD] in Singapore
    • [GPO] and [->|] are our reps

  • Entry will be 5$

  • Do VR less

  • Traditional LAN games, charged per round/game

    • [BRD] Will look at donation fuckery

  • Prize budget

    • Argued down to 50$

  • Uncharibucks

    • BAD IDEA

  • Square

    • Margins suck
    • Will need a float

  • Cash is veryyyy scarce on campus now, with Westpac closed and nearby ATMS being fee'd

  • Poster made

  • [GPO] motions to accept the 50$ prize budget for Uncharity Vigil

    • [BRD] seconds
    • Unanimous

  • Pizza run

    • google form will be filled out and then you pay on the day

  • PCS to run a "Um, Actually" style event

    • VERY cameron hall

General Business

  • Stickers

    • Membership stickers
    • 20$ for 1st sheet, 10$ for every sheet after from Gary's sister
    • 28.60$ for 1st sheet, 1.10 for every sheet after
    • 2022 one sheet
    • Each sheet from uniprint is 154
    • [GPO] is bullish about '23 signups
      • Get a lot of stickers
      • 308 stickers for 29.70 (23) from uniprint
        • more than enough
      • 1 sheet of '22 stickers from [GPO]'s sister

  • [GPO] motions to pay $29.70 for 308 2023 stickers for UCC from Uniprint

    • [MCW] seconds
    • Unanimous

  • [GPO] motions to pay $20 for 100 2022 stickers for UCC from his sister

    • [->|] seconds
    • Unanimous

  • Holo Stickers

    • Min order of 150 at 1.50 per sticker
    • Holo sticker paper is expensive...
    • Orders of 250 bring it down to 1$ per sticker
    • Inverted designs makes the price go up 2.50 per sticker
    • Holo laminate designs have a min order of 50 and a dollar per sticker
    • looking at 100 with holo background and 100 of holo lettering (up-priced, est cost $400)
    • [GPO] wil get a quote / feasibility
      • 225$ for 150 of holo background stickers to sell
      • [GPO] budgets 225$ for purchase of holo background UCC Stickers
        • [BRD] Seconds
        • Unanimous

  • Busy bee

    • After uncharity
    • 18th of Feb
    • [MCW] to send announcement

  • AGM

    • Usually run at the start of semester
    • End of April is the latest we can have it (Which means that it needs to be called 10 days before it)
    • Try and run it a bit later than usual as having it early might make people nervous to run for committee

Action Items

  • [BRD] to update Fresher Guide and leaflets, etc...
  • [GPO] & [BRD] can take over the investigation on firewalling
  • [MCW] send busy bee annoucement
  • [BRD send out whenis good for next meeting

Meeting closed 14.07