UCC Committee Meeting on the 5th February 2022

UCC Committee Meeting Minutes 2023-02-05

  • Last committee minutes have been uploaded to the website

Attendance

  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member
  • [KKZ]Ariel, Ordinary Committee Member

Apologies

Absences

  • [BRD] Cormac Sharkey, President

Start Time 12.26

Committee Reports

President's Report

  • still in singapore

Vice President's Report

  • I am back after being sick for a few weeks.
  • worked on wiki
    • finished uncharity and charity vigil pages
    • need to add minutes
    • will keep working way down after

Secretary's Report

  • went to project night
  • attended socpac meeting

Treasurer's Report

  • Westpac Main $2,004.46

  • Westpac Savings $44,322.11

  • Westpac Card $7.10

  • Guild Account $7,350.60

  • went to project night and tech meeting

  • uncharity meeting attended

  • unilan wrap-up meeting attended

Fresher Rep's Report

  • back from AUSTRIA!!!!

OCM Reports

  • [|->] not much
  • [DDJ] not much still overseas
  • [KKZ] attended socpac meeting
    • working on some O-day stuff

Action Items from Last Meeting

  • [BRD] to update Fresher Guide and leaflets, etc...
    • probs not
  • [GPO] & [BRD] can take over the investigation on firewalling
    • will work on it with James
  • [MCW] send busy bee annoucement
    • forgor
    • will send after meeting
  • [BRD] send out whenis good for next meeting
    • [MCW] DID IT

Machine Technical Reports

Servers

  • molmol (file server, hosts webccams, wiki, user profiles) is so full

    • talking about replacing drives
    • large SSDs
    • ~2K for the drives
      • will budget later

  • molmol needs more RAM

    • should help with user log in times

  • Nick got us 1 big new server

    • form of back up staging

  • serberus out of date

    • has new graphics card but processors were too old
    • [I2N] is on it

  • catfish issues with CPU

    • next on chopping block when looking to rebuild PCs

Network

  • still firewalled
  • [MPT] is moving us off uwa services for new mail delivery

Desktops

  • piranha and carpsucker are having issues
  • carp only having issues when moved spots

Misc.

  • wiki is having issues

  • probably due to old servers and low storage?

    • look into it during project night

  • discussed ethical way to delete files from peoples profiles

    • deleting all locked accounts after 3 years
    • and start implementing it
    • need to add this to the regulations

  • vote as committee on these regulations

  • [GPO] & [CJN] & [BLU] will look through it and write up some regulations

  • need better cable management

    • things shouldnt be held up by tape

New Equipment

  • [GPO] motions to accept the supermicro server nick has acquired
    • [BLU] seconds
    • unanimous

Drinks and Snacks

  • problem with vending machine </3
  • adapter taken out of slot 2
    • dont put small cans in there
  • out of mountain dew
  • we need to do a snack run
    • BEFORE charity vigil for big money
  • mostly just need drinks
  • machine room snacks are gone, apart frsom oreos

External Entities

  • westpac is flop as always
    • thinking about moving away from them again

Mail

  • not checked
  • I can check if im in

Guild/SOC

SOCPAC MEETING

  • envited app exists as an alternative to facebook
  • sundowners are back but not really an UCC thing

Other Entities

ICONS

  • meeting tomorrow
  • cam hall clubs get together and decide what events run through the year/sems?
    • we need to decide for events at least up to week 6 so that new committee doesnt shit themselves
  • week1 friday : fresher welcome
    • could show off VMs
    • could play games (LAN)
    • have the printer running
  • James has ideas for tech talks
    • will try to get SPG for raspberry pi's
  • VR some times
    • keep talking and no body explodes
    • takelings if we figure out how to do it
  • Run more LANs
    • Amongus /srs
    • Jackbox
    • Ultimate chicken horse
    • Halo
    • Quake
    • Artemis
    • Minecraft speedrun was good
    • Minecraft server: CSSC interested or UWAnime again

Events

  • as per above
  • plan to run events fortnightly
  • wk1,3,5,7...
  • wk3 AGM
  • we already have project night going weekly
  • Advertising needs to be up more quickly and we need more of it

UNILAN

  • wrap up meting
    • new network set up was better
    • having adverts out earlier would be good
    • getting set up earlier (having access earlier)
      • booked room for longer amount of time
    • Maybeee more snacks
    • probably july 1st likely for next event
    • Venue might be curtin or UWA
      • if curtin falls through, UWA should be easy enough to do it at

UnCharity vigil

  • Run a LAN for the majority of the time

    • rotate between different games

  • UCC shirts as raffle prizes?

  • after 12 (raffle) we can run jackbox

  • pay money to play song on eggman

    • we could even play an annoying song for incentive to turn it off!

  • run a minecraft parkour server

    • if you die, pay a gold coin to join again
      • winner gets a prize: shirt or 3D printed

  • Use 3 whiteboards

    • One for drawing on
    • One for recording Minecraft time trials
    • One for recording UCC donations

  • will get a float for it

    • entrance float will exist anyways

  • will try to encourage coins

  • [GPO], [BLU], [|->] will be there all nite

  • [MCW], will be there for most of the time and can help run events if no one else is there

ODAY

  • keyboard tester

  • 3D printer going off

  • Computer with games

  • firewall done before O-day hopefully

    • we want to have square reader going

  • einstien set up there and have DOS games set up on it

  • eggman music

  • CTF hacking set up

  • list of people to help out on O-day

    • At stall AND at clubroom

  • Giving people who sign up one time use tokens to get a free drink

    • we could 3D print a token and somoene will be at the clubroom dispensing drinks for people.

Lecture bashing

  • reach out to CITS professors
    • pretty sure all lectures will be in person?
    • try to come to the VERY first lecture

General Business

  • we found banners and signs that we can use to point people to Cameon Hall
  • SPG grants due sem1
  • James plannig to do tech talks to build own internet

BUSY BEE

  • 18th feb

  • 10am

  • "its gonna be a long one" -[BLU]

  • [GPO] motion to budget 5$ per person who shows up to help for busybee

    • [CJN] seconds
    • unanimous

  • We'll write up a small plan for thigns we'll do

  • get rid of chairs

Action Items

  • [MCW] write busy bee annoucement
  • [GPO] & [CJN] & [BLU] will look through it and write up some regulations
  • [GPO] & [BRD] can take over the investigation on firewalling
  • [BRD] to update Fresher Guide and leaflets, etc...

End time 14.13