UCC Committee Meeting on the 19th February 2022

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative

Apologies

  • [DDJ] Djimon, Ordinary Committee Member

Absences

  • [KKZ]Ariel, Ordinary Committee Member
  • [->|] Daniel Ledovsky, Ordinary Committee Member

Start Time 12.16

Committee Reports

President's Report

  • poject night
  • unchaity vigil
    • stayed whole night
    • back from singapore
  • talk with some guys for an app they are building
  • busy bee
  • managed club room cables
  • [BRD] will print out a sign for a study desk corner

Vice President's Report

  • went to uncharity
    • stayed whole night
    • ran unigames event </3
  • went to unigames agm then left for UCC dinner
  • busy bee
  • managed club room cables
  • [MPT] joins 12.18
  • project night

Secretary's Report

  • busy
    • cleaned the keyboards and tool cupboard
  • project night

Treasurer's Report

  • Westpac Main $1,640.78

  • Westpac Savings $44,322.11

  • Westpac Card $63.69

  • Guild Account $7,350.60

  • Attended charity vigil

    • whole night

  • attended project night

  • didn't attend busy bee

  • talked to vanguard

    • wont be able to open a trading account really...
    • bc we dont have a direct owner and therefore no direct liability
    • term deposit bc ETF isnt working
      • go over it at the AGM

Fresher Rep's Report

  • attended busy bee
  • taught me[MCW] chess (ELO 1004 btw)

OCM Reports

  • ABSENT

Action Items from Last Meeting

  • [MCW] write busy bee annoucement
    • [BLU] did it
  • [GPO] & [CJN] & [BLU] will look through data retention and write up some regulations
    • cleared up quite a bunch
    • 2years data retention -will make sure to send reminder emails out to people with active accounts
    • we should be careful about historical accounts
    • if we find something we want to retain we can try to reach out to the person
  • [GPO] & [BRD] can take over the investigation on firewalling
    • [BRD] to write an email to guild president
    • tell them aboyut how we've had thesee assets for years and help out other clubs with it
  • [BRD] to update Fresher Guide and leaflets, etc...
    • going through it but need to figue out events
    • update presidents address too
    • print them at reid

Machine Technical Reports

Servers

  • molmol is still dying
  • replacing the discs and RAM
  • [GPO] motions to budget $6414.01 for the purchase of 6 seagate ironwolf pros 4tb ssds to be used in molmol to replace the 1TB hard drives that are in it
    • [MCW] seconds
    • Unanimous
  • [GPO] motion to budget $59.95 for purcahse of 64 GB of ddr3 ECC memory for use in molmol
    • [BRD] seconds
    • unanimous

Network

  • firewall still

Desktops

  • catfish is dead again
    • for..ever...?
    • power supply fail? motherboard fail?
    • switch it out with clownfish
    • we have 7 desktops
  • should look to rework the project bench set up

Misc.

  • Fix the UCC discord bot so people can add roles to their profile
    • 'no one knows rust' - [BRD]
    • delete [TEC] original message for role reacts and do our own
  • Add some roles people can have, ie. Genshin Impact under Gaming
  • [BRD] will re-write the bot in pyton

New Equipment

  • stickers!!!! DONE
    • nor/mal
      • $2.50
    • B-stock (scratched)
      • $2
    • inverted
      • not gonna make more for now...

Drinks and Snacks

  • we have a list on the whiteboard rn
  • if you see deals on coke just grab it (less than .99c per can)
  • cheapest printer paper is from kmart
    • 2 packs

External Entities

Mail

  • not checked
  • [BLU] checked last week and there was nothing

Guild/SOC

  • Start talking about what Guild wants clubs to do about non-students
    • non-students dont get a vote anymore?
    • need to talk to managing director of guild
      • we will email Tony
      • maybe we can get an exception
      • not really an issue for other clubs but its a big issue for us
  • Talk to SOC/Tenancy about getting our wooden floors resealed

Other Entities

  • westpac flopping
  • vanguard flopping

Events

  • Assign proxy reps for Charity Vigil and Redacted
  • Redacted
    • [GPO]
  • Charity Vigil
    • [BLU]

UNILAN

  • 1st of july

  • supernova on the weekend before

  • venue could be at Curtin?

    • if not sorted by Curtin people, we'll just run it at UWA

  • unigames camp goes through our UNILAN

  • [GPO] will enforce subcom REGS

    • [GPO] will be rep
    • he would like a helper though

Busy Bee

  • Mac doesnt have OS

  • 7 hours

    • we got through a lot!
    • cleaned coffee table
    • cleared WHOLE DESKS
    • cleaned desks
    • cleaned some shelfs
    • cleaned desktops and screens
    • cleaned keyboard
    • [BLU] & [BRD] cable managed

  • starting to run low on PC desktops

    • look on FB marketplace for new PCs :)

  • there will be a tenancy busy bee 16th March

    • there will be inspection too
    • could run an informal busy bee
    • [BLU] will create a calender for our/outside events

O-Day

  • Red 2023 card stickers have been ordered

    • Pick up on Thursday

  • Update the Fresher Guide with Presiden'ts adress and events

    • Print today/tomorrow

  • Decide on what events to run Sem 1

    • Talk to wheel and more members about hosting more technical events and tech talks

  • Tech Clubs leaflets

  • Get pegs/sandbags

  • Finalise what we're bringing to showcase

    • Banner
    • Stand up banner
    • we have a poster thing which we can arts&craft
    • Dumbterm
    • 3D printer
    • banner
    • bring the test keyboard
    • Drink tokens
      • 3D print them?

  • People attending:

    • [BLU], [BRD]. [GPO], [MCW], [MPT] available

  • need to print fresher welcome stuff

  • Talk to banks at O-Day

Tech Talks

  • [MPT] wants to do a tech talk about setting up our own internet

    • need to buy rock pis (quantity 8)
    • going thorugh the history of the internet and also showing people how to build it
    • after the tech talks we can just keep them
    • also to buy cases and power supplies for them
      • thursday evenings biweekly
      • thinking thursday week2 4.30 PM

  • we can get an SPG grant for this

  • [GPO] motion to budget $500 to purchae 8 rock pi model E's and cases, power supplies and more for the purpose of running a bunch of [MPT]s tech talks

    • [BRD] seconds
    • unanimous

  • we can make a unisfa like sign up sheet for Tech talks

AGM

  • 17th March 5.30 pm
  • book guild council room
    • be there before they close so they dont forget about us

Fresher welcome

  • Friday week 1

    • 3pm

  • same day, unisfa AGM, unigames AGM

    • small bit of overlap likely but should be okay

LAN

  • for week 7 (Saturday?)
  • Artemis
  • it can be a collab event

charity

  • week 6

Fresher VR

  • week 5
  • 3pm Friday

Project night

  • re-annouce that is happening at the start of Uni

REDACTED

  • Send Jackie deposit reimbursment
  • [GPO] on it
  • [GPO] motions to reimburse jackie for $553 for UCC's 3rd of the camp deposit.`
    • [BRD] seconds
    • unanimous

UNcharity vigil

  • events we did werent that bad
  • but we need more prep time and have people available to run them
  • we need to schedule better too
    • advertise our scheduel more
  • ran it like Charity vigil this time
    • eg payed for door
  • next time need to:
    • stick to our scheduel
    • advertise more
    • be harder on monetising our events

Lecture bashing

  • reach out to professors now
    • [MCW] email professors
    • CITS2200
    • CITS1003
    • CITS1401
    • STAT1400
  • email to ask if we can lecture bash and when to do that

General Business

  • Unify app
    • making an app with coders for causers
    • FB alternative
    • directory for UWA events?
    • [BRD] will talk to them more (about their privacy policy)
  • Committee Regulations Data Policy
    • Committee must review acconts whos memberships lapsed 2 years ago or more and determine if their user profiles are fit for deletion to regain space for out file servers. Committee may delete these files and should endevor to contact the owenr of the files if they want them deleted, retained or sent to them. Committee may also decide to maintain some files for historical significance for the club within their objectives or within their needs.
    • we can add this ti committee regulations for the start of next year

Action items for next meeting

  • [BLU] will create a calender for our/outside events
  • [BRD] to write an email to guild president
  • [MCW] to update Fresher Guide and leaflets, etc...
  • [BRD] will re-write the bot in pyton
    • [MCW] email professors
  • [MCW] make a gc for people to help out with ODAY
  • [BRD] will talk to UNIFY guys more (about their privacy policy)

Ending time 14.41