UCC Committee Meeting on the 12th March 2023

UCC Committee Meeting Minutes 2023-03-12

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

Absences

  • [KKZ]Ariel, Ordinary Committee Member

Start Time

  • 12.19

Committee Reports

President's Report

  • more contact with unify guys
  • project night attended
  • finally finally got the mac (venice) working and wrote an SOE (for macs in general) & machine page for it
  • went to jarcus' tech talk

Vice President's Report

  • pinged people for charity vigil
  • continuing to update wiki life page
  • fixed UCC shopping list
  • went to jarcus' tech talk
  • still talking to unisfa about joint events
  • signed us up for club carnival

Secretary's Report

  • project night
  • need to do the posters for the events coming up still

Treasurer's Report

  • Westpac Main $5,616.29
  • Westpac Savings $37,798.09
  • Westpac Card $50.93
  • Guild Account $7,351.57
  • went to project night

Fresher Rep's Report

  • went to project night :fire:

OCM Reports

  • [->|] bunch of items logged

    • a lot of things on death row

  • [KKZ] did AGM reminder announcement

Action Items from Last Meeting

  • [MCW] poster for project night and fresher VR

    • forgor but will do

  • [BLU] discord event for project night

    • waiting 4 poster

  • [BRD] will re-write the bot in pyton

    • IN PROGRESS
    • MVP:
      • Meeting reminders
      • Action item reminders
      • Circular motions
      • Email verification

  • we need to reimburse people for they money

  • - febuary run (action this)

  • [BRD] motions to reimburse [GPO] $3.65 on 7/2/23 for the costco run for the amount over the standing budget of $300

    • [CJN] seconds

    • unanimous

    • also need to reimburse for

      • coles march
      • HDMI cables reimburse
      • march run to costco

  • - coles

  • [MPT]:

  • [BLU] motions to reimburse [MPT] 112$ for the 8 SD cards for the rock pis bought on the 10th of march.

    • [BRD] seconds
    • unanimous

Machine Technical Reports

Servers

  • back uped molmol
    • can update drives now

Network

  • samson needs a debian update from buster as radius needs an update (latest version of w11 breaks ucc-wifi, suspect is TLS version)
    • [GPO] will investigate

Desktops

  • venice is alive
    • [BRD] will fix napoli as well
  • resurrect catfish as it has decent specs

Misc.

  • hello kitty mouse pad is deteriorating so [BLU] threw it out
  • next committee look into buying new (CUSTOM???? UCCfish) mouse pads

New Equipment

  • no new equipment

Drinks and Snacks

  • new committee can deal with that :)

External Entities

Mail

  • not checked

Guild/SOC

  • tenancy meeting
    • tuesday 4pm
    • [GPO] will attend
      • will bring up resealing floorboards
  • busy bee thursday 3-5pm (4.10)
  • mini busy bee on monday
    • [BLU], [->|]

Other Entities

  • [CJN] leaves 13.05

Events

Charity Vigil

  • [CJN] will talk to PCS committee
    • "Jesse is a competitive programming guy, not a cam hall guy"
  • UCC, UNISFA, UWASCA, Unigames, PANTO and PCS can attend

Club Carnival

  • this tuesday 12-2pm

    • [BLU], [BRD], [GPO] can attend
    • ask door if anyone can be in the clubroom
    • get everything we need and put it in a corner so that we're ready on the day

  • 15$ late fee

    • [BLU] motions to budget a 15$ late fee for club carnival - [BLU] seconds - unanimous

  • no email about location

    • if we do long cable to our stall, we need to print out warnings

  • [GPO] and [->|] can set up

    • start at around 9/10

  • we are on the allocation list

    • [BLU] will poke jackie about our location

AGM

  • [MCW] reminder 1 day before the AGM again

    • also look over agenda and make a final one

  • [BRD] can pick up council room keys before 5pm

General Business

  • Unify guys

    • [BRD] had a chat again
    • they will launch on club carnival
    • invited us to an open demo on monday 12pm at ezone
    • [BRD] will also do a 9pm call at project night with them

  • make sure to update your handover document

    • bring keys to AGM

Action Items

  • [CJN] will talk to PCS committee

  • [BRD] will also do a 9pm call at project night with them

  • [BRD] can pick up council room keys before 5pm

  • [MCW] reminder 1 day before the AGM again

    • also look over agenda and make a final one

  • everyone: DO YOUR AGM COMMITTEE REPORRT

    • any projects, subcoms, situATIONS handled

  • [MCW] poster for project night and fresher VR

  • [BLU] discord event for project night

  • [BRD] will re-write the bot in pyton

End time

  • 13.21