UCC Committee Meeting on the 3rd April 2023

UCC Committee Meeting Minutes 2023-04-03

  • Last committee minutes have been uploaded to the website.

  • This meeting is following Robert's Rules of Order at the Request of the Vice President.

  • Due to the Secretary, Ariel Carter [KKZ] being online during this meeting, OCM Lara Frcej [MCW] will minute during the meeting.

Attendance

  • [BLU] Grace Fowler, President
  • [I2N] Lorenzo Iannuzzi, Vice President
  • [KKZ] Ariel Carter, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [MCW] Lara Frcej, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • Jordan Campbell
  • Andrew Lawrance

Apologies

Absences

  • [CJN] Celine Wang, Fresher Representative

Start Time

  • 17:11

  • acknowledgement of country by [BLU]

Committee Reports

President's Report

  • Did you guys check the webcam on Saturday?
  • Stocked the vending machine afer the foodrun on Sunday.
  • Signed a couple people up to the club.
  • Went to Project Night and Charity Vigil meeting.

Vice President's Report

  • Went to Project Night.
    • Killed and then fixed motsugo.
  • Hopefully may do the same to another server.
  • Probs doing the regulations today.

Secretary's Report

  • Attended VR Night.
  • Registered my first members.

Treasurer's Report

  • Numbers later.
  • Attended VR night, project night.
    • Sorted out club usage info that tenancy wanted about Cameron Hall.

Fresher Rep's Report

  • Not present.
  • Made poster for VR Night
  • Attended VR Night

OCM Reports

  • [MCW]

    • Came late to VR night but helped out on the day.
    • Lost cool printer.

  • [BRD]

    • Attended VR night and helped [KKZ].
    • Attended SOCPAC.
    • Trained Nick for door.

  • [BRZ]

    • Went through charity vigil subcom meeting.
    • Attended VR night.
    • Talked to UWANIME about teaming up for Relay4Life.

  • [I2N] would like to defer further discussion until we've discussed the complaint.

    • No one is against.

  • [I2N] moves to enter into in camera.

    • [GPO] seconds.
    • Unanimous.

Action Items from Last Meeting

  • [GPO] and [I2N] look at regulations and update them as SOC regulations have changed.

  • [BRD] book us a room for our meeting on the 3rd of April.

  • [BLU] actions [GPO] to chase up signing tenancy agreement this year. To change responsibilty of the room to current exec.

  • [BLU] will write up the email about non-student OCMS.

  • [KKZ] make announcements for VR Night on discord and socials.

  • [BLU] will make a facebook/discord event for Project Night.

  • [BRZ] will contact UWAnime about teaming up for Relay For Life.

  • [BLU] to write re-application announcement and email for door.

  • [BRD] will look into getting custom mousepads.

  • [BLU] will research 3D printer colour changing filament.

  • [GPO] will research new t-shirt order.

  • [KKZ] will look into updating TheftBook/ reminding people of overdue items.

Machine Technical Reports

Servers

Network

Desktops

Misc.

New Equipment

Drinks and Snacks

External Entities

Mail

Guild/SOC

Tenancy

Other Entities

Westpac

Events

Past Events

VR Night

Confirmed Events

Project Night

Tech Talks

Charity Vigil

  • We need to pass the budget:
    • https://docs.google.com/spreadsheets/d/1NV53MrFap4jwRr7IUf9Hvjc5ldfci0LW4WqEM739WlA/edit?usp=sharing
  • Advertising will be finished by next Charity Vigil meetin. We can start advertising it then.
    • $50 on prizes, all costs split equally. procedure written in subcom meetings
    • raffle tickets 1 dollar, entry 5$.
    • pizza in the budget. The only thing we are reimbursed for in the budget.
    • [I2N] motions that we approve the budget
    • [BLU] seconds
    • unanimous

Artemis LAN

  • Saturday 22nd of April, 12-5pm?

  • [BLU] can start the EMP, booking and advertisment

  • week 7 after charity vigil

  • [GPO] can take time off work to run it.

    • [BLU] can be event manager as she can be there the whole time.
    • UNSIFA can cross promote it for us.
    • Artemis is easy to set up, unless we needed to get really technical with it.
    • [BLU] can start advertising and doing the EMP and book the loft too.
    • should include that people can bring their own computer and we will provide the game for them
    • Should test setting it beforehand. [GPO] can do it tonight or at a later date.

  • [I2N] moves to adjourn the meeting to the next schedueled meeting.

    • will have a meeting this friday 5:30PM.

Club Collaboration

Closed Section

  • In camera section end time: 19:49

  • [I2N] motions the following:

    1. That the Committee will write Code of Conduct for club that all members abide by and that all Door members must enforce in all physical and digital UCC spaces.
    1. That in the interim, Door members are to be informed that there is a strict no gossip rule and that any situations of this should be told to the President, following the chain of command down to the relevant committee member as required.
    1. That the Club informs Door members that both Jordan and Celine have an interpersonal conflict while taking care to not inform them of any extraneous details of this conflict, and that these two should remain civil, and respect the Club's spaces. If there is any mutual conflict, both of them should be taken out of the clubroom seperately.
    • [BLU] seconds
    • motion is agreed to. 1 abstain from Celine

  • [I2N] motions that we inform Jordan and Celine that they should respect eachother in close spaces and that we are barring both of them from being able to be door members. We will review this no later than 6 months from now.

    • 7 for, 1 abstain, Motion is agreed to.

General Business

Important/Get Done Soon

Misc

Major plan/ideas to do this year

New equipment we should get

Action Items

  • [GPO] and [I2N] look at regulations and update them as SOC regulations have changed.

  • [BRD] book us a room for our meeting on the 3rd of April.

  • [BLU] actions [GPO] to chase up signing tenancy agreement this year. To change responsibilty of the room to current exec.

  • [BLU] will write up the email about non-student OCMS.

  • [KKZ] make announcements for VR Night on discord and socials.

  • [BLU] will make a facebook/discord event for Project Night.

  • [BRZ] will contact UWAnime about teaming up for Relay For Life.

  • [BLU] to write re-application announcement and email for door.

  • [BRD] will look into getting custom mousepads.

  • [BLU] will research 3D printer colour changing filament.

  • [GPO] will research new t-shirt order.

  • [KKZ] will look into updating TheftBook/ reminding people of overdue items.

  • [BLU] will start advertising and doing the EMP and book the loft too for Artemis LAN.

  • [GPO] will test setting up Artemis for LAN.

End time 19.54