UCC Committee Meeting on the 25th August 2023

  • Last committee minutes have been uploaded to the website

Attendance

  • [BLU] Grace Fowler, President
  • [I2N] Lorenzo Iannuzzi, Vice President
  • [KKZ] Ariel Carter, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [LTX] Celine Wang, Fresher representative
  • MCW Lara Frcej, Ordinary Committee Member
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member

Apologies

Absences

Start Time

  • 18:19

Confirmation of Previous Minutes

Circular Motion

  • [GPO] moves to budget $700 to be able pay for the dinner instead of dividing it 30 ways, seconded by [I2N]

  • [I2N] moves to reapprove the Quiz Night budget found in the discord, seconded by [BLU].

  • [GPO] motion's to ratify all of the above [BRZ] seconds unanimous

Committee Reports

President's Report

  • Went to 49th Anniversary dinner
  • Went to project night
  • Tried [NIX]'s pesto recipe for camp
  • Talked to Jorb about UCC & Unigames collab
  • Wrote the event description for Cam Hall Quiz Night
  • Went to Westpac with [GPO]

Vice President's Report

  • Went to the 49th Dinner
  • went to project night
  • went to our other events
  • went to Joint Camp subcom
  • I have no spoons.

Secretary's Report

  • SICK :sad:

Treasurer's Report

  • Westpac Main $6,542.94

  • Westpac Savings $46,010.12

  • Westpac Card $742.08

  • went to 49th Anniversary dinner

  • went to camp meeting

  • projjy night

  • westpac

Fresher Rep's Report

  • went to 49th Anniversary dinner
  • went to camp meeting

OCM Reports

  • [BRD]

    • Cam hall qn meeting
    • Went to the 49th Dinner
    • went to project night
    • Cam hall qn meeting
    • Went to the 49th Dinner
    • went to project night
    • BOUGHT VARNISH!

  • - went to the 49th dinner

    • organised meeting time change
    • wrangled people into telling me when they were available for meetings

Action Items from Last Meeting

  • [I2N] Will make poster for Artemis.
    • done
  • [BLU] Talk to jackie about club collabs.
    • done
  • [BRD] Will talk to the mousepad people for more prizes.
    • done
  • MCW Ask tech talkers for event discription, date and time.
    • done
  • [GPO] Will try to get combank account sorted so we can start going into this.
    • ongoing
    • gary is sad westpac isnt an action item

Machine Technical Reports

Servers

  • molmol brief outage on monday
    • restarted, nothing was wrong except it wasn't able to see itself :ghost:

Network

  • "we found something and fixed it" - uni it
    • it did not
    • Need to test if it happens outside ucc

Desktops

  • Cobra had a disk failure, [GPO] replaced with 1tb hdd (should replace with ssd)
  • porcupine's replacement 660 got upgraded to a 960

Misc.

New Equipment

  • SUMMIT X670V
    • stolen from DUG ewaste
    • 10gb SFP switch
    • possible replacement for the other SFP switch
    • or lard
  • Varnish
    • yummy

Drinks and Snacks

  • Need to restock the snack machine

External Entities

Mail

  • None

Guild/SOC

Other Entities

Westpac

  • Cards in previous mittee names cancelled except for [GPO]
    • [MLG] [BRD] [MPT] [THA] got CANCELLED
  • An attempt to update our contact details
  • Charity vigil deposit
    • There is no trace of it on Westpac's side
    • [GPO] might have missed it

Events

Past Events

Charity Vigil

  • We've reimbursed UWASCA and so now everything is done

49th Anniversary

  • 7 unpaid remain
  • 28 attendees! (2 absent RSVPs)
  • venue was pretty poo poo
  • Brings out people we don't usually see
  • Lessons learnt
    • Plan it better/further in advance
    • Was still pretty hasty
    • Write/update an Anniversary Guide?

Confirmed Events

Project Night

  • it good

Tech Talks

Vanilla JS vs Svelte

  • Elton still good to run it
  • [GPO] still good to door
  • Try and get BBB running to record
  • ADVERTISING TOMORROW

Artemis LAN

  • TOMORROW
  • artemis is still in /home/other/committee/games
  • loft booked, [GPO] will set up a switch ``

UWAES x UCC Lasertag

  • Still confirmed
  • [GPO] still first aid officer

UCC x UniGames TTS

  • Talked to James on their committee and he said they're happy to do it week 9 Thursday 5-9pm
  • We'll do it on discord and host it on their discord server as they are set up for virtual vcs
  • 007 and [BLU] are advertising

Relay for Life

  • [BRD] still in contact
  • Are we still donating ourselves
    • 300$ max, 20c per lap?
      • 1500 laps to max out
    • goes to Cancer Council
    • 50c per lap, 150$ max
      • 300 laps to max out
    • [GPO] motions to budget 50c per lap run at Relay For Life '23 up to a max of $150
      • [BLU] seconds
      • Unanimous

Cameron Hall Quiz Night

  • Subcom meeting tomorrow
  • Budget approved
  • Advertising soon
  • Booking done
  • Sound test getting planned
  • Physical Tickets
  • Early bird < 8th Sept

REDACTED

  • Roster getting planned
  • Certs getting gathered for Volunteers

Tentative/Future Events

Week 6 Svelte Tech talk Week 7 Cam Hall Quiz Night Week 8 Joe Azure Tech talk Week 9 TTS with Unigames Week 10 [LGM] Tech talk - 3 PM Week 11 Another LAN? Or VR night. Week 12 Probably nothing.

Club Collaboration

Closed Section

General Business

  • [BLU] wants to get the ball rolling on Webcam archive pruning
  • [BLU] actions committee wheel ppl to do data retention policy

Important/Get Done Soon

Misc

Major plan/ideas to do this year

New equipment we should get

Action Items

End time

19:29