UCC Committee Meeting on 11th November 2023

Attendance

  • BLU Grace Fowler, President
  • I2N Lorenzo Iannuzzi, Vice President
  • [GPO] Gary O'Donovan, Treasurer
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member
  • [LTX] Celine Wang, Fresher Representative

Apologies

  • [KKZ] Ariel Carter, Secretary

Absences

  • [MCW] Lara Frcej, Ordinary Committee Member

Start Time

6:16 PM

Committee Reports

President's Report

  • Camp packing list
  • tenancy reapplication draft
  • clubroom usage statement onto committee/docs

Vice President's Report

  • had exams :((
  • yay!
  • read the tenancy draft
    • good

Secretary's Report

  • ABSENT

Treasurer's Report

  • Westpac Main $8584.30

  • Westpac Savings $46106.98

  • Westpac Card $2496.34

  • Guild Account $1211.12

  • diagnosing molmol's """"issues"""

    • hard to diagnose, but root cause is elusive
    • will continue to monitor

  • slightly edited tenancy reapp

    • generally happy, cohabitation??

Fresher Rep's Report

  • attended camp subcom meeting
  • lara arrives 6 19

OCM Reports

  • - fixed audio on corvo
    • bought camp ticket :)
    • project night
  • - projjy night
    • camp ticket YAY!
    • marking exams
  • - projjy night
    • camp ticket

Action Items from Last Meeting

  • [GPO], I2N: Will try to get Commbank account sorted so we can start going into this.
    • NO
  • Committee/Wheel: Write data retention policy.
    • NO
  • BLU will write something about it Code of Conduct.
    • NO
  • BLU will make a list of what to bring and plan layouts (where to put stuff) for camp.
    • YES
  • BLU to start tenancy application.
    • YES
  • BLU will make packing list for camp on overleaf.
    • YES
  • BLU will ask ICONS about busy bee.
    • NO
  • [MCW] will make a whenisgood for 50th anniversary.
    • NO
  • [KKZ] will make a reasonable budget for Xmas decorations for club room.
    • in progress
  • [KKZ] will have a look using JB discount.
    • in progress

Machine Technical Reports

Servers

  • molmol issues...................
    • around every month:
    • listen queue for some device related to disks fills up and won't clear, stalling writes for until it's restarted
    • [GPO] will give it a kiss better after meeting
    • I2N suspects wobbegong
      • related to cron jobs?
      • happened 2 times this week
      • will have a look on monday
    • motsugo got a ram upgrade
      • since half of it was dead....
      • 32 GB
      • MOTD needs updating
    • [SEB]'s power 7 in machine room
      • [GPO]: there is room on the racks, but very loud and very heavy
      • [BRD][GPO]: keep it here until its fixed?
        • Exams are finished, campus will be pretty empty
        • [GPO] bones wont be here over holidays, if they arent here server wont be on
        • [GPO] Maybe only during semester
      • BLU: talk to [SEB] abt it
        • agreeance

Network

  • ping issues havent reappeared
  • it still warns itll happen monthly

Desktops

  • cobra needs new ssd
  • clownfish and or catfish need to be revived
  • catfish, motherboard is prolly the only salvagable
  • build and break early sem 1
    • feed 2 birds with one scone
      • get freshers in, gets new pcs we need
      • over holidays, look for deals
      • black friday soon...
        • some sales already out
      • [GPO] saw a ex mining 6800XT for $500
        • big endorsement for gpu second hand
        • assuming 500$ GPU, I2N suggests a 1500$ budget for everything else
          • can go 3070ti?
        • [GPO] 2500 for a build to last 10 yrs
          • hardware has diminishing returns at this point, most improvements is UPSCALING/ software diffs which will be backported
        • BLU: fundraising on 50th?
          • raising for desktops is easier for servers
          • upgrading servers:
            • good for keeping recurring memberships
            • if we push vms as a perk, this is important as well
          • membership uptick this year

Miscellaneous

  • whuuhh - I2N
  • [NTU] is lending plugs travel router to us for camp
  • be on the lookout for sim card deals!
    • data only, with ~100gb+?
    • IF SOMEONE DOWNLOADS BALDURS GATE 3, "GEAROID O DONOVAN" WILL THROTTLE THEM!!!!!!!!!!!!!!!!!!!!!!!!!!!!
  • test and tag
    • [GPO] got a 2nd opinion, we are actually getting a veryyyyy good price on it. $4 per equipment is a good deal
      • equipment is expensive, so pretty uneconomical even discounting labour costs
      • liability would also be an issue if an individual uccan did it
      • not worth moving away from it, suggest alternative solutions such as getting rid of cables
        • "join ucc and get a free kettle cable!"
          • seriously, our big ass box of them costs us a lot during T&T
        • BLU: cable spring cleaning could be worth
          • holiday busy bee type shenanigans

New Equipment

  • none

Drinks and Snacks

  • dead out of stock
  • ppl hassling committee for a food run
    • [GPO]: non-mittee arent the only people who can do a food run
      • [QWS] has been in contact with [GPO] with deals, which he appreciates
    • [GPO]: will run door training over holidays and cover this
  • basil red bull came through! 4 boxes in cabinet
    • will replace sparkling water
  • we should ask for what drinks ppl like
  • [GPO]: REMINDER: ANYONE WHO GOES ON A FOOD RUN GETS $5.12 IN DISPENSE CREDIT (divided by amount of ppl who help)
    • [GPO]: STOCKING THE MACHINE GETS YOU $1.28!
    • I2N: only the driver gets the money... according to our regs
      • [GPO]: thats fair
  • Free drink for loft bin emptying
    • can be claimed from any club, but only 1
    • UCC will give 96c in dispense credit.
    • [GPO]: FUCK YOU WOOLWORTHS! (and coles)
    • containers for change, 5 bucks per trip
      • can hall will be implemented over the holidays
      • can crusher can be brought back.
        • only if you go to a "count by hand" place

External Entities

Mail

  • yes, we got a book!
    • Open Circuits
      • we need to send it back as it was damaged :(
      • Donated by Matt Johnston
        • Thank you Matt!

Guild/SOC

  • I2N is a SOC OCM
  • [NIX] is SOC Tres
  • Claudia is Env. Officer
  • Tenancy reapplication due next Tuesday
    • feedback:
      • need more about formal and informal events
      • clubroom culture
      • study, hangout, games, projects, etc
      • infrastructure as well.
    • One more revision tonight. Submission on Monday
  • [GPO] will do grants tonight!! THEY ARE ALSO DUE TONIGHT
    • he has receipts :3
  • Cohabitation: you can only give YES/NO
    • Frustratingly, the online form won't let us elaborate beyond this.
    • Esports is a strong contender for cohabitation.
    • At the moment, cohabitation is hard to make sustainable.
      • We've been around for 50 years. It's hard to get Esports up to a reasonable point without pretty much merging with them.
      • We own all of our equipment.
    • No for now.

Other Entities

Westpac

  • No updates.

Events

Confirmed Events

Camp

  • Meeting last Wed
    • 46 Attendees, possibility of more
    • Tickets close next week
    • Early Bird has closed
    • Still in the process of hype
    • Food order next Wednesday.
      • UCC in charge of this.
  • Transport:
    • [LCY] can help with transport
    • [MPT] - late friday night, so nothing essential
    • [GPO] can drop stuff to his house a day before or on the day
      • PC's are big, so this needs to happen

UniLAN

  • CURTIN IT has told us to shove a red hot poker up our ass
    • no internet, referred us to AARNET
    • there is no chance to get any internet from curtin if AARNET denies us
    • No roof access, so no pentanet
    • Due to this, UNILAN will most likely be delayed until next year.
    • Meeting on Sunday for the final verdict.
    • Everything else is ready for the event :(

Tentative/Future Events

  • Nothing

Club Collaboration

  • Nothing

Closed Section

  • Nothing

General Business

  • Nothing

Important/Get Done Soon

Miscellaneous

Major plan/ideas to do this year

New equipment we should get

Action Items

End time

Meeting closed 7:54 PM