University Computer Club Committee Meeting Minutes 2025-02-17

Next meeting time

  • New when-is-good
  • Tentative same time for next week

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member

Apologies

  • [LHP] Lauren Pudney, Ordinary Committee Member
  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

  • 16.34

Committee Reports

President's Report

  • Went to Uncharity Vigil. The CSGO game was fun to watch
  • Put ICONS event dates into the agenda. Sent the google calander to committee-confidetial
  • From 600 photos narrowed down to 45 photos that we should print out and hang up. Should narrow that down more
  • Haven't really done much else

Vice President's Report

  • Not here

Secretary's Report

  • Went to tech meeting
  • emailed lecturers about lecture bashing
    • all lecturers agreed
    • will give specific times and dates later
  • michael wise has asked me to do open day panels again this year which is good for advertising >:)

Treasurer's Report

  • Westpac Main $1,432.57

  • Westpac Savings $43,942.21

  • Westpac Card $126.99

  • Guild Account $3,849.31

  • Sent an email to Ezran, Jackie and Bob

  • Went to tech meeting

Fresher Rep's Report

  • Not here

OCM Reports

  • [ROY]
    • Uncharity Vigil, helped and won CSGO match -- clubroom saved
    • Went to Tech Meeting
    • Sent email to NVidia
  • [DOC]
    • Went to Uncharity Vigil, helped a little bit
      • Beat [ROY] at Mario Kart
    • Not much else
  • [LHP]
    • Not here

Action Items from previous meeting

  • [BLU] to send UCC timetable to ICONS
    • Done
  • [GPO] to book the loft for fresher welcome
    • Will book Ezone social but if not, book loft
  • [KKZ] to look at getting prizes from JB Hi-Fi by weekend
    • Done by [GPO]
  • [GPO] to discuss update of event schedule with subcom
    • Done
  • All: Flyer, fresher handbook need to be updated.
    • [GPO] updated some of the pages
    • Events page and Prez talk need to be updated
  • Committee: update your handovers on wiki
    • [GPO] updated treasurer's guide, no progression on other pages
    • [BLU] has updated the prez guide
  • [KKZ] email lecturers
    • Done
    • Will send dates and time to committee later
  • Committee: Discuss project night poster in next meeting and reach back to [JLG]
    • Will have a look at it
  • [BLU] will look into getting a gazebo
    • In progress
    • 3m x 3m
  • [BLU] print photos for O-Day poster board
    • In progress
  • [ROY] to update email for Nvidia and send it
    • Done

Machine Technical Reports

Clubroom Machines

  • Will reinstall Windows onto a ssd in Cobra
    • And swap postion with Pinball
  • Have parts list for new PCs, need to go out and buy them

Servers

Networks

Miscellaneous

  • Need to wait for guild finance to deposit money in our account from camp

New Equipment

  • mini-KVMs arrived

Drinks and Snacks

  • Run was done day before Uncharity Vigil
  • Total was $392.38, over standing budget
  • [BLU] moves to reimburse [GPO] $392.38 for drinks and snack run
    • [DOC] seconds
    • 3 in favour, 1 abstension

External Entities

Mail

  • Checked

Guild/SOC

  • SOC meeting in 2 weeks
  • Last SOC meeting 3 affiliations passed
    • It Girls UWA
    • UWA Golf Association
    • UWA HR Club
  • Golden ticket introduced. New students will get a golden ticket ($5) to use for 1 club membership
    • If ther membership is over $5, it's just $5 off
  • Physical ticket to return to guild finance to get the money from the membership
  • Can only use in person.
    • Probably only eligible for O-Day
  • Put the golden ticket as a new item in physical membership forms

Tenancy

Other Entities

NVidia

  • [ROY] just sent sponsorship enquiry email

ICONS

  • Got proposed event dates. [BLU] put that in committee-confidential
  • Will have a meeting sem break with 2024 and 2025 committees to talk about the purpose and goals of ICONS

Events

Past Events

Uncharity Vigil

  • Had an incident during the event and an ambulance had to be called
    • An incident report will be written
  • UCC made a decent amount of money
    • UCC made $109
    • Door profit $902.20
    • Overall UCC made $289.44 ish
  • Official budget and feed back will be done by this week
  • LAN with Esporgts was a bit bumpy, not every game was installed before hand
  • Do we want to continue to colab with Esports?
    • Yes. The events were good. Especially CSGO
  • If Esports will continue to join, should we shift away from games?
    • Don't have any ideas at the moment
    • Capture the flag?

Tech Meeting

  • Nothing was actioned for committee
  • They agreed to making the moderating guidlines and clarifying code of conduct

Confirmed Events

EMS Expo

  • This Wednesday, Ezone Social.

    • 11:20-2pm. Set stuff up at 10:30am

  • Print fresher book

  • Print flyers

  • Who can make it?

    • [ROY]
    • [DOC]
    • [GPO]
    • [KKZ]

  • Will have power

  • What are we bringing down?

    • Won't have much room
    • 1 thing to show off, terminal
      • Connect it to raspberry pi
      • Key switch tester
      • One Blade
      • Whiteboard with photos and pens
      • Tux plushy
      • UCC shirt -- Wear them
      • Club carnival/O-Day box
        • Banners
        • Forms
        • Pens

  • Will start getting memberships

  • Hopefully stickers will be ready

  • [KKZ] joins 17:07

O-Day

  • This Friday, James oval

    • 11-2pm. set up at 10am

  • Print fresher book and flyers

    • Finishing tonight and sending to uni print straight away

  • Stickers

    • Lime
      • No votes
    • Dark blue
      • 4 votes win
      • White on dark blue
      • Will double check if it looks good at project night
    • Purple
      • 2 votes
    • Hot pink
      • 2 votes

  • Who can make it?

    • [KKZ]
    • [DOC]
    • [GPO]
    • [SEB]
    • [MCW]
    • [I2N]
    • [ROY]
    • Will sort out on the day who will be at the stall and in the clubroom

  • Gazebo will be provided

  • [GPO] and [SEB] tested unifi coverage.

    • Can set up travel router

  • What are we bringing down?

    • Terminal
      • Connect it to raspberry pi
    • Key switch tester
    • One Blade
    • Whiteboard with photos and pens
    • Tux plushy
    • UCC shirt -- Wear them
    • Maybe 3D printer
    • 3D printed nicknacks
      • Shark
      • Amongus
    • [GPO] will bring an esky with water for people at stall
    • Club carnival/O-Day box
      • Banners
      • Forms
      • Pens
      • Paper weights
    • [BLU] has a table cloth we can use

  • [BLU] and [GPO] will go to office works tomorrow to get stuff

    • Photos
    • Magnets
    • Pens
    • Whiteboard wipes/eraser
    • Whiteboard markers

  • Will print UCC bucks before O-Day

    • To be used in the clubroom, only once

Fresher Welcome

  • Monday 3rd March 1-3pm
    • Need to change cause it's a public holiday
    • New date Wed 26th Feb, 3-6pm
  • Need to book the loft
  • Will have a intro to UCC slides
  • Ice breakers for freshers

Linux Tech Talk

  • Friday 28th Feb or Tuesday 4th March?
    • [KKZ] told lectures it'll be on Tuesday, 2-4pm
      • Evening in Ezone

AGM

  • Monday 10th March 1-3pm
  • Need to
    • Send announcment
    • Book room
    • Make Facebook post
    • Committee finish handover documents
  • Secret ballot is required by guild and roberts rules of order
    • Will do that for AGM
    • Can vote as many times as you want
    • Blank piece of paper and pens needed
  • Exec bring your keys
  • Agenda has been created

Tentative/Future Events

UniLAN

  • Saturday 26th April - Sunday 27th April
    • Weekend of sem break
    • Been booked in
    • Meeting this weekend

Charity Vigil

  • Deadline to get 2 reps in is March the 10th
    • Day of our AGM
    • Try to have a meeting right after AGM to decide
  • Tentative date of Friday 25th April to Saturday 26th April
    • UCC now has a clash, need to change the date

Quiz Night

  • Deadline to get 2 reps in is July the 14th
  • Tentative date of Friday 19th September
    • Dependent on Relay for Life

Joint Camp

  • Deadline to get 3 reps in is July the 14th
  • Tentative date of Friday 14th November - Monday 17th November
  • Lexie has mentioned that we should book venue now

Cam Hall Busy Bee Schedule

  • Should probs do a informal UCC busy bee before Fresher Welcome
  • 🐝 Sat 12th April (end of Sem1 Wk7)
  • 🐝 Sat 12th July (before Sem 2)
  • 🐝 Sat 30th August (end of Sem2 Wk6)
  • 🐝 Sat 22nd November (week after joint camp)
  • 🐝 Sat 24th January (before Uncharity 2026)

Tech Talks

  • [GPO] has some people in mind
  • Oldguard, square kilometer array
  • [MCW]
  • [I2N] on EMACS
  • [TPG], maybe on how to build a cpu
  • Conference for 2 or 3 days for random topics?
    • End of sem 1 or end of sem 2
Intro to Linux (for CITS1003)

  • [GPO] and [SEB] will run it

  • [SEB] arrives 17.43pm

First Half of Sem 1 Events

  • Build and Break a PC
    • Week 3, Tuesday 11th March 2-6pm
  • Use Linux as a desktop OS Tech Talk
    • Week 4, Wednesday 19th March2.30pm
      • May change
  • Next committee to run potentially
    • VR Night
    • Artemis LAN
    • Online Games Night

Club Collaboration

Closed Section

  • [SEB] moves to move into closed section 17.57

    • [BLU] seconds
    • Unanimous

  • [BLU] moves to move out of a closed section 18:01

    • [KKZ] seconds
    • Unanimous

Door Applications

  • Alexander Knowles
    • Motion passes
    • Alex is appointed to door

Important/Get Done Soon

  • Make a google form for door applications so we know that they've read the door manual
    • New committee to do

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

End time

  • Meeting closed 18:01